TOUR DIRECTOR
XL Event Lab is in search of an experienced Tour Director to join the company on an initial 6 month contract with an option to extend into 2025. Working primarily on the road, a specific schedule, along with paid time off, will be negotiated in advance of the start date. This position offers a significant amount of flexibility and can be individually tailored to the right candidate.
Successful applicants will join a team of touring event professionals and support staff who are responsible for the successful delivery and execution of high capacity, family-friendly touring event experiences that welcome up to 11,000 guests in a typical weekend. Managing a team of over 50 staff across various departments in an often-challenging outdoor environment, this role requires candidates with demonstrable experience, at management level, in mass participation events of this scale and complexity. This role would be particularly suitable to anyone with experience in the management and execution of participatory sporting events and/or music festivals.
Our Company
We design and execute experiences for an expanding base of customers and oversee a portfolio of established events in various markets. Selling both to entertainment buyers and directly to the ticket buying public, XL Event Lab typically produces over 500 events in an average year.
The Role
This senior role will see the successful candidate oversee and manage all aspects of the company’s various touring events. Excellent communication, strong time management, and versatility will be integral. Tasks will involve:
Management of touring and locally hired crew, being the main go to point of contact and leadership, guidance and support. Typically this will include staff deployment/placement, working closely with staff to help them meet productivity targets, helping to maintain a positive work environment for all staff, assisting in the ongoing training and personal development of touring staff, improving labor efficiencies, and managing the labor budget through finding better ways of working, and improving process and the capability of the team.
Management of all safety and compliance requirements related to the tour. Working closely with the Build & Safety Manager on this task the Tour Director will be responsible for ensuring that all necessary safety protocols are in place prior to site opening and that all regular safety checks and risk mitigations are being managed and implemented efficiently throughout the course of each event day.
Liaison with the back office support team. Each tour is supported by a back office team and it will be the responsibility of the Tour Director to effectively communicate needs to this team, bridging the gap between the support team, and ground team.
Liaison with all event stakeholders, vendors, permitting authorities and partners. The Tour Director will be the primary on site contact for all event partners including venue managers, sponsorship partners and third party vendors. Alongside the Build & Safety Manager they will also be responsible for ensuring that all permitting conditions are met
and that the site is correctly prepared for any required inspections.
Management of event budgets, cost control initiatives, inventory and supply needs. Each event is assigned a budget and the management of that budget is the responsibility of the Tour Director. Cost control and improving expenditure efficiencies will be an important part of the role. The Tour Director will also work closely with the wider touring team to ensure that all assets and event consumables are properly managed.
Regular reporting to senior management and direct reporting to the company’s Founders. The Tour Director is the eyes and ears of the Senior Leadership in each market. Reporting from the field is an important aspect of event operations and the Tour Director will report directly to the company’s Founders on a weekly basis.
Project management and planning of upcoming events. As part of the Senior Leadership team the Tour Director will be invited to contribute to the planning and management of all upcoming tours and activations across the entire inventory of company events.
Research & development tasks related to the development of new touring experiences. The Tour Director will contribute to the research and development of new touring events. The Tour Director will be part of the ideation process and will be relied on to give their unique, practical perspective to newly proposed events and experiences.
Summary
This role represents an exciting opportunity for an experienced event professional to join an established, ambitious and fast growing company. In the 15 years since the company was launched, XL Event Lab has grown revenues year on year, survived the COVID pandemic that saw so many similar companies shutter and is now enjoying a sustained period of rapid expansion. As a company we are committed to growing a team who mirror our ambitions and are committed to a similar long-term vision of success.
W feel that we have created an exciting and fulfilling position that also affords the successful candidate a significant degree of job security along with ample opportunities for career
progression.
Contract Fee
$3,000 per week + per diem
Job Type: Contract
Pay: $3,000.00 per week
Schedule:
- Every weekend
- Rotating weekends
Supplemental pay types:
Experience:
- Touring Event Management: 5 years (Required)
Work Location: On the road