SUMMARY:
Serve as an entry level position in the accounting department, to perform a variety of accounting and financial duties. The position will be responsible for a variety of accounting tasks such as keeping financial records and vendor files updated, reconcile bank statements, filing, cash receipts, disbursements, expenses, fixed assets, depreciation, and preparing reports. The position will help ensure that the accounting functions are done accurately and effectively, following all accounting procedures. Must be well organized, methodical, knowledgeable to generally accepted accounting principles (Especially those applicable to not-for-profit organization, and fund accounting). Assists the accounting team with assigned clerical and accounting tasks.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assists with disbursement of Accounts Payable, employee reimbursements
- Assists with Payroll processing and recording of payroll expense, accrual and payment of employment taxes, payroll deductions, taxes, benefits withholding and payment
- Generate Accounts Payable reports, including aging report and resolves outstanding payables and vendor inquiries regarding payment status.
- Performs vendor maintenance in accounting softwar
- Reconciles bank statements with the general ledger monthly
- Help prepare, gather, and process backup documentation
- Post financial transactions using Accounting software ensuring appropriate debits and credits are applied to appropriate accounts.
- Produces a variety of reports including vendor trial balances, custom reports from accounting software and/or other systems used by the organization
- Check for accuracy in reports, figures and postings and identifies variances
- Assists in investigation of variances and discrepancies in financial statements, bank statements, other financial records
- Receive and record vouchers, cash and checks
- File and maintains financial records, and other supporting documentation.
- Other related duties as assigned
SUPERVISORY RESPONSIBILITIES:
Manages and supervises staff listed below, including hiring, training, evaluating and managing performance to meet departmental efficiency and performance measures in keeping with the Union Collective Bargaining Agreement (CBA), Personnel Policies and Procedures and prevailing employment laws as appropriate.
KEY INTERRELATIONSHIPS:
- Finance Department
- Development Department
- Executive Management Team
- Program Managers / Coordinators
WORKING CONDITIONS:
OSHA Category 3 – Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.
QUALIFICATIONS:
Education:
- Associates degree in Accounting, preferred
Licensure:
Experience:
- One or more years of accounting experience
Special Training:
- MIP or other accounting software is preferred; advanced Excel skills strongly desired
Demonstrated Competencies:
Thorough knowledge of accounting/bookkeeping practices, accounts payable procedures and grant funding requirements; intermediate knowledge of computer accounting software as well as Microsoft Excel spreadsheet applications. Work with numbers, paying close attention to accuracy and detail. Able to read, understand and respond to detailed oral and written instructions; communicate clearly in an oral and written manner; function as a member of a multi disciplinary team; maintain a regular and predictable work schedule; strict confidentiality of patient and agency information. Strong organizational skills.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
Education:
Experience:
- Accounting: 1 year (Required)
- Accounting software: 1 year (Preferred)
- Microsoft Excel: 1 year (Preferred)
Ability to Commute:
- Chicago, IL 60608 (Required)
Ability to Relocate:
- Chicago, IL 60608: Relocate before starting work (Required)
Work Location: In person