Thank you for your interest in working at William Paterson University.
We invite you to join William Paterson University: a wonderful community to learn, work, grow, and thrive.
Spanning more than 400 wooded acres in suburban Wayne, New Jersey – just 20 miles from New York City – our campus is one of the most diverse in the nation and it ranks in the top 4 percent of colleges for social mobility: a measure of how well we graduate economically disadvantaged students into good-paying jobs.
Your work as a member of our team is important to our students and to the progress of our University. What you do here matters, and we value every contribution.
William Paterson University invites applications for the Development and Donor Event Coordinator.
Job Summary:
The Development and Donor Event Coordinator reports to the Sr. Director of Development & Planned Giving and is responsible for successfully providing the administrative support to the Major Gift Officers (MGO) (3) in all aspects of the fundraising process including identification, cultivation, solicitation, and stewardship of prospects. This position also provides the sole administrative and fundraising support to the Director of Special Events. The incumbent works in a fast-paced, high-volume operation with significant public interface. As such, they assist all the directors in a professional, accurate, and timely manner; engage donors in a professional and courteous manner and perform professional support in accordance with the standards set forth by Institutional Advancement and the University.
The Development and Donor Event Coordinator (D&EC) will take a leadership role in cultivating, soliciting, and stewarding University’s donors and engaging targeted prospects and corporate event partners to foster meaningful philanthropic relationships. The D&EC is responsible for working independently to provide comprehensive logistical and administrative support to MGOs and Director of Special Events on matters of significant complexity in the areas of planned giving, major gift, and successful event execution.
Responsibilities include, but are not limited to:
1. Performs administrative duties professionally, thoroughly and adheres to established deadlines. Maintains professionalism in all interactions with internal and external constituents.
2. Manages all support aspects of donor events including mailings, responses/logistics/expense/website management, and day of event responsibilities. Oversees support functions including Advancement events and college-based special events calendar.
3. In conjunction with Alumni Relations and Marketing and Public Relations and as directed by the Director of Special Events, produce all social media posts and email blasts for Foundation events while adhering to the department’s social/email calendar.
4. Attend meetings as minute-taker and serves on subcommittees as needed. Prepares drafts of original writings and tailors existing fundraising materials (i.e. including fundraising appeal letters) for specific audiences and in various voices (i.e. MGOs, event director and volunteers); performs copy editing, content updates, and fact checking for other specialized fundraising materials. Represents MGOs and Director of Special Events at meetings and events or participates in standing and ad hoc meetings as assigned.
5. Prepares letters of inquiry for targeted prospective donors; fundraising solicitation letters for leadership level donors; briefings and materials for meetings with current and potential funders, and content for planned giving website in collaboration with planned giving officer.
6. Researches and identifies prospective foundation and corporate funders and event prospects utilizing prospect research software and online resources; works with Deans, department chairs, faculty, and staff to compile relevant information and data for prospect meetings; manages the internal process to support the MGOs and events director.
7. Manages a portfolio of prospects and successfully achieves personal fundraising goals, with a focus on personal outreach and pipeline development in close collaboration with the MGOs and events director. Goals to include targeted outreach and sponsorships.
8. Monitors budget expenditures for the MGOs and donor events, processes requisitions, orders materials and supplies, and follows up with vendors and supervisors; Maintains records and files.
9. Assists with event needs of the President and President’s office as directed by Director of Special Events including but not limited to: groundbreakings, grand-openings, political events, VIP dinners/luncheons/breakfasts, cultivation events, high profile departmental events.
10. Interviews, hires, and supervises donor event student workers; assigns work as directed.
11. Reviews and makes appropriate recommendations for policy and procedural changes.
12. Performs other duties as assigned that are appropriate for the position.
Required qualifications:
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Bachelor’s degree from accredited college or university.
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Two (2) years of professional experience in fundraising or in a similar environment exercising autonomous decision making and project management. Experience in higher education and familiarity with fundraising events that includes sponsorships and ticketed events.
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Driver’s license valid in NJ for occasional work-related travel.
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Available to work a flexible work schedule that includes evenings, weekends, and/or holidays.
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Strong understanding of fundraising policies and procedures.
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Excellent interpersonal, oral, and written communication skills that are effective with a diverse range of audiences, including donors, board members, potential funding partners, University leadership, faculty, staff, and alumni.
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Advanced proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint is essential. Preferred experience with Ellucian Banner, Dashboard, and 25 Live. Must have familiarity with web editing and desktop publishing (i.e. Publisher and InDesign).
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Self-starter, detail, and goal oriented, and focused with strong organizational, analytical, and problem-solving skills.
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Ability to maintain a high level of confidentiality and exercise sound judgment in decision making.
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Ability to work with a high degree of independence in a fast-paced environment handling multiple projects simultaneously and with multiple supervisors with different work styles.
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Ability to analyze and interpret information presented from a variety of sources and ask informed questions to prepare clear, technically sound, accurate, and informative reports.
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Ability to understand and adhere to University and donor policies and procedures for compliance with grant budgets, reports, payments.
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Must have the ability to adapt to a changing work environment, with shifting responsibilities and understand the necessity to meet deadlines and communicate any obstacles that prevent timely completion of assigned duties.
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Needs to have a working understanding of video communications software (Zoom, Teams, etc) as well as experience posting on the major Social Media platforms.
Personal traits and attributes:
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Demonstrated ability to communicate effectively in written and oral format.
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Able to chart a clear vision of future objectives and capable of prioritizing work to achieve stated and agreed upon goals.
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Able to hold confidential information with discretion.
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Demonstrated ability to build networks and collaborative relationships in a complex environment with competing needs and wants.
Invitation to apply:
Interested candidates will be prompted to complete an application and submit a cover letter and resume. General questions related to this application process, please contact
talent@wpunj.edu
.
Salary max at $59,589.01.
WP’s Employee Benefits and Perks:
We support flexible work arrangements and operate with a well-loved summer schedule. From late May through mid-August, our work week is adapted to a four-day schedule with most offices closed on Fridays, affording you more time to do what you love.
To support employees’ continued growth and success, we offer free tuition for you and your dependents to pursue a bachelor’s or master’s degree at William Paterson. We also offer a summer learning and development program that has been nationally recognized for its innovation.
When we think about employee success and financial security, we think long-term. The University provides robust retirement savings plans, as well as an employee assistance program that provides financial counseling among its support services. Generous state sponsored healthcare benefit plans also support your well-being needs. Visit our website to read more about our employee benefits and perks
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William Paterson University’s commitment to Diversity, Equity, and Inclusion:
William Paterson University celebrates the diversity of our campus and our commitment to learn from each other, and about each other. A commitment to diversity is one of the University’s core values. We work to help create a more inclusive environment and university experience for faculty, students, and staff at William Paterson University.
Since 2015, the University has been designated as a Hispanic-Serving Institution (HSI), with more than 30 percent of current students claiming Hispanic heritage.
We are strong proponents of employees growing their careers at William Paterson. More than fifty percent of our roles on campus are filled by promotions from within. We’re not only committed to social mobility for our students, but also for our employees.
We offer a wide range of resources and programs that support diversity and inclusion at William Paterson University, as well as affinity groups, associations and centers including Advancing Women in Education, LGBTQIA+ Mentorship, Center for Latinidad and The Black Cultural Center.
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William Paterson University is committed to protecting your privacy and will not sell your personal information.
EEO Statement
William Paterson University is dedicated to providing equal opportunities and equal access to all individuals regardless of race or ethnicity, sex/gender (including pregnancy), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, civil union status, familial status, religion, national origin or citizenship, military service status, or any other category protected by law. William Paterson University does not discriminate on the basis of any category stated above or as prohibited by applicable law. Individuals from historically underrepresented backgrounds are encouraged to apply.
For more information, visit
University Facts