Guttman Initiatives
Administrative Assistant Job Description
Position: Administrative Assistant
Report to: Executive Assistant
Work Schedule: In-person, M-F 10:00 am - 6:00 pm PT
Duration: Flexible, 3 months with possible extension
Location: Los Altos Hills, CA
Start Date: ASAP
Salary Range: depending on experience
Administrative assistance plays a crucial role in ensuring that an office runs smoothly and
efficiently. Here are some key responsibilities expected for this position:
Key Responsibilities:
Office Support
● Answering phones, screening calls, inquiries, and requests, directing them to the correct
department, or escalating to leadership/the Executive as appropriate
● Retrieving messages, responding to, and/or distributing them in a timely manner
● Forwarding calls when the office is closed, or the team is working off-site
● Updating messages and employee boxes as necessary
● Coordinating and overseeing inventory
● Organizing and filing
● Greeting visitors and ensuring adherence to office protocol
● Running miscellaneous errands
● Managing office tidiness, ordering lunch, and maintaining office equipment
● Feeding Dogs
● Sorting and processing mail
● Conducting office closeout checklist at the end of each day
Key Competencies:
● Organizational Skills
● Communication Skills
● Time Management Skills
● Problem-Solving Abilities: Capability to identify and resolve issues as they arise with
minimal guidance.
● Attention to Detail: Precision and attention to detail in all tasks, from data entry to
managing finances.
● Teamwork and Collaboration: Working cooperatively with others to meet team and
organizational goals.
● Confidentiality and Discretion: Handling sensitive information with discretion and
integrity, ensuring privacy and security.
If you're interested in the position, please send your resume to admin@guttmaninitiatives.com.
Job Types: Full-time, Temporary
Pay: From $70,000.00 per year
Schedule:
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
- Los Altos Hills, CA 94022 (Required)
Ability to Relocate:
- Los Altos Hills, CA 94022: Relocate before starting work (Required)
Work Location: In person