- Efficiently handles incoming mail, routing it to the appropriate recipients and attaching relevant files for the employer's response.
- Skillfully composes and types routine correspondence, such as client letters, proposals, and contracts, maintaining a professional and polished style.
- Establishes and maintains a well-organized file system, ensuring correspondence and other records are filed appropriately for easy retrieval.
- Serves as the first point of contact for the manager's telephone calls, promptly answering and screening them with professionalism and courtesy.
- Manages the manager's schedule, effectively scheduling appointments and ensuring efficient time management.
- Provides a warm and welcoming reception to scheduled visitors, guiding them to the appropriate area or person.
- Efficiently handles travel arrangements, coordinating travel schedules and reservations for the manager.
- Conducts research and compiles and types statistical reports, ensuring accuracy and attention to detail.
- Organizes and facilitates meetings, preparing agendas, reserving and setting up meeting facilities, and accurately recording and transcribing meeting minutes.
- Assists with document reproduction, making copies of correspondence and other printed materials as required.
- Prepares outgoing mail and correspondence, including emails and faxes, ensuring prompt delivery.
- Takes responsibility for office supplies, promptly ordering and maintaining them, and arranging equipment maintenance as needed.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)