Distributed Art Publishers, Inc. is a publishing and book distribution company located in Manhattan’s Financial District. We serve some 200 client publishers ranging from American museums to international publishers of books on the arts by marketing and selling their books to bookstores as well as museum and gift shops in the United States and abroad. We’re a thirty-year-old company with 20 full-time employees. We pride ourselves on our hard-work and collegiality.
Fractional CFO: Job Description Overview
- Set weekly priorities and manage staff of two bookkeepers
- Ensure accurate and prompt execution of all day-to-day accounting processes including accounts payable, accounts receivable, payroll and general ledger
- Preparation and review of monthly accounts reconciliations, income statement, balance sheet
- Establish and maintain daily, weekly, quarterly, and annual checklists for accounting team
A/R: Monthly Analysis and Proof of Data Imports to ERP
- Proof monthly statements from distribution reporting partners for accuracy
- Allocate deductions against GL and against AP to consignment partners and organize documentation
A/P: Vendor and Consignment Clients
- Oversee staff prepration of accurate and prompt monthly statements to consignment vendors
- Promptly address and resolve vendor and client inquiries regarding A/P reporting errors and make necessary corrections.
- On-going liaison with Director of Client Services regarding accuracy of monthly Client A/P statements
- Oversee accuracy and timeliness of accounts payable tasks, such as handling check requests and expense reports.
- Investigate, problem solve, and expedite any complex accounts payable transactions.
- Develop internal cost control procedures and recommend and implement cost-saving solutions
Accounting Staff Management
- Manage weekly and monthly work deadlines of 2 full-time accounting staff members
- Manage direct reports on all aspects of the day-to-day accounting processes including accounts payable, accounts receivable, payroll and general ledger
GL and Financial Reporting
- Prepare and analyze monthly, quarterly and annual balance sheet and P&L figures, alert management of financial position changes, and prepare analysis of historical variance causes
- Manage all aspects of the general ledger, including journal entries, reconciliations, and financial analysis.
- Manage the month-end close process, including the review of monthly journal entries, balance sheet schedules, bank reconciliations, and month-end reporting with variance analysis
- Prepare and review monthly reconciliations of balance sheet accounts
- Maintain and reconcile the fixed assets to the general ledger
CPA Key Contact
- Responsible for managing all communication and follow-through with CPA on-going and during year-end financial statement review and annual tax return process.
- Prepare and coordinate all year-end closing entries and documentation for CPA
Taxes
- Prepare all tax submittals and document compliance for local, state, and federal taxes in co-ordination with outside CPA
Banking / Treasury
- Oversee banking relationships, ensure efficient treasury operations, and manage day-to-day cash management
- Oversee, review and approve monthly bank reconciliations
Financial Analysis and Management
- Prepare and analyze monthly balance sheet and P&L figures, alert management of financial position changes, and prepare analysis of historical variance causes for management
- Prepare cash flow projections
- Monitor project expenses and ensure alignment with budgetary constraints.
- Regular quarterly review of expenses and recommendation and implementation of cost-saving solutions
Compliance and Audit
- Ensure all accounting department staff members are maintaining accurate and organized financial records for audit purposes
- Ensure timely and accurate month-end close processes, reconciliations, P&L and Balance Sheet analysis, and forward cash-flow projection
Communication
- Maintain good relations and prompt, clearly-written correspondence with suppliers, clients, vendors, banking institutions, and outside CPA
- Research, resolve and respond promtply to internal staff inquiries
Requirements
- Minimum 10 years accounting experience
- Minimum 5 years management experience
- Strong interpersonal communication skills
- Clear and accurate written communication skills
- Advanced knowledge of Excel
- Experience working in at least one ERP software system in addition to accounting software
- Experience in book publishing or the arts a plus
- BS degree in Accounting preferred
Job Types: Part-time, Contract
Pay: $85,000.00 - $130,000.00 per year
Expected hours: 24 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work setting:
Experience:
- Accounting: 5 years (Required)
License/Certification:
Ability to Commute:
- New York, NY 10004 (Required)
Ability to Relocate:
- New York, NY 10004: Relocate before starting work (Required)
Work Location: In person