Job Summary:
Under the supervision of the Chief Financial Officer, the Purchasing/Fixed Assets Specialist will coordinate activities involved with procuring goods and services required by the Clinic and implement a system for the accurate accounting, reporting, controlling, and safeguarding of fixed assets.
Essential Functions:
Purchasing Duties:
- Ensures accuracy of all orders and creates purchase orders.
- Compares prices amongst various vendors in order to make sound purchasing decisions.
- Works within a given budget to purchase goods and services.
- Communicates with all department representatives for supplies and budget guidelines.
- Ensures that products are delivered in a timely manner, and that the quality of the goods received is satisfactory. Responsible for all shipping and receiving.
- Checks invoices for accuracy and authorizes the accounts payable to issue payment
Fixed Assets Duties:
- Plans, coordinates and promotes fixed asset physical inventory process.
- Coordinates, updates, and maintains the accounting system for new and existing capital and non-capital fixed assets including asset identification tagging, location identification, physical count, and departmental equipment custodians.
- Conducts periodical and annual fixed assets physical inventories and coordinates departmental physical inventories with Managers.
- Coordinates transfer of equipment with Facilities and Operations, and updates the assets module with each transfer.
- Reconciles fixed assets module with related fixed assets general ledger, and coordinates any variances with relevant fixed assets accounting staff.
- Provides assistance with the implementation of processes in relation to fixed assets safeguarding.
- Assists with the development of written processes and procedures for fixed assets.
- Supplies information for inventory reports as well as other assets reports and records.
- Ensures accuracy of all orders and creates purchase orders.
- Communicates and demonstrates the mission, ethics and goals of the facility.
- Performs other related duties as assigned.
Knowledge, Skills and Abilities:
- Knowledgeable in basic principles and practices of public purchasing, including competitive bidding practices.
- Excellent communication skills (verbal and written).
- Proficient computer skills in MS Word and Excel.
- Ability to perform basic arithmetic.
- Skilled in utilizing Database software.
- Knowledgeable in Joint Commission of Healthcare Organization rules and regulations.
- Ability to be detail orientated and complete repetitive tasks.
- Ability to analyze problems and provide solutions.
- Knowledge of Fixed asset tracking systems.
- Knowledge of physical inventory practices and standards.
- Knowledge of Inventory control processes and standards.
- Ability to work in a team environment.
Minimum Qualifications:
- High School Diploma or GED required.
- One year of training in Business, Accounting or related field required.
- Minimum 2 years’ experience in purchasing; healthcare purchasing experience preferred.
- Demonstrated competency in stock control and inventory procedures.
- Associates degree in Accounting, Business or related field preferred.
Job Type: Full-time
Pay: $20.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person