Community Bridges envisions a thriving community where every person has the opportunity to unleash their full potential.Our family of ten programs delivers essential services, provides equitable access to resources, and advocates for health and dignity across every stage of life.
POSITION DESCRIPTION:
Under supervision by the program director, the program assistant III performs a variety of program support functions, including assisting with program planning and daily operations and performing associated administrative tasks.
DUTIES & RESPONSIBILITIES:
- Receives and screens telephone calls, providing information as necessary or directing the caller to the proper person.
- Performs a variety of program operations support functions, including assisting and coordinating arrival and departure of participants, attending to participants throughout the day as necessary, and conducting program outreach.
- Maintains a variety of records that may require making simple arithmetic calculations.
- Assists to prepare a variety of periodic and special reports, which may require gathering data from several sources, compiling such data, and arranging it into an established format.
- Performs a variety of general office support activities, such as maintaining files and preparing correspondence, reports, forms, schedules, agendas, minutes, and a variety of other materials from rough drafts or brief notes.
- Opens and routes incoming correspondence; processes out-going mail as required.
- Uses a variety of standard office equipment.
- Develops and maintains effective working relationships with other staff members, representatives of community agencies and the public.
- Communicates effectively and respectfully with people from different racial, ethnic and cultural groups and from different backgrounds and lifestyles; demonstrates a knowledge of and sensitivity to their needs.
- Performs other duties as assigned.
Job descriptions are intended to be illustrative only; they are not designed to be restrictive or to define each and every assigned duty and responsibility. In an organization of this nature, each employee is expected to perform such duties as necessary to fulfill the stated goals of the agency.
We screen all applicants, require background checks on final candidates* consistent with funding regulation requirements and are a Drug-Free Work Place. Candidates are encouraged to apply even if they are not sure that they meet the minimum qualifications. Relevant experience, knowledge, and skills may be obtained through a wide variety of traditional and non-traditional means.*
UNION:
The program assistant III position is represented by the SEIU bargaining unit.
OTHER JOB DETAILS :
- This is a FLSA non-exempt position.
- This position is eligible for a $.40/$.10 per hour bilingual/biliterate differential after passing a test administered by the HR Department.
- Regular onsite attendance is required.
MINIMUM QUALIFICATIONS:
Required:
- Experience using standard computer programs such as Microsoft Word and Excel, Google suite, etc.
- Cultural competency and ability to communicate clearly and succinctly in English, orally and in writing
- Ability to communicate orally in Spanish
- Experience in and ability to independently organize and manage work to complete assignments accurately and on deadline
- Ability to provide excellent customer service
- Interpersonal skills to work collaboratively and effectively with people from diverse backgrounds
- Ability to make accurate arithmetic calculations
Preferred:
- Knowledge of standard office practice and procedures, including answering the telephone, record keeping, and the use of standard office equipment.
- Ability to communicate in written Spanish
OTHER REQUIREMENTS:
- Must possess a valid CA Driver’s License, have access to drive a motor vehicle, and be insured.
- Must pass a criminal background check and maintain a clean record.
LICENSING REQUIREMENTS
- Must be fingerprinted and/or cleared with the Department of Social Services Community Care Licensing. This includes FBI, DOJ and Child Abuse Index.
- Must provide proof of current immunization records to include DTAP and MMR priorto beginning employment; influenza vaccine or declination form must be submitted annually.
- Must undergo Health Screening and TB test within 7 days of employment.
- Must provide valid CPR certification and Pediatric First Aid training certificate or be willing to obtain both within 30 days of employment.
- Must participate in a Community Care Licensing online Mandated Reporter Training
Pay: $19.69 per hour