About Schwabe, Williamson & Wyatt
Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. With nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.
Position Overview
Schwabe, Williamson & Wyatt is seeking a full-time Office Assistant in the Portland office. This individual will provide support to legal assistants, paralegals, and lawyers, as well as back up coverage to the receptionist. This position is in-person, Monday through Friday, 8:00 am to 5:00 pm.
The Office Assistant must deliver excellent internal and external client service in a professional manner. In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully and accept a full variety of projects, work on multiple projects simultaneously, and meet deadlines as assigned. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills, and be a self-starter who enjoys a fast-paced, team environment. This position over the next year will be working closely with our Facilities Manager during the office moves and remodel of our current location. During the office moves, there will be a period where working on the weekends will be necessary.
Essential Functions:
- Pull and prepare documents for trial and hearing notebooks
- Assist with printing and assembly of large print requests
- Contact entry into Interaction
- Create shell documents and correspondence
- Scan and process third party vendor invoices
- Travel arrangements
- Prepare expense reimbursements
- Project support under legal assistant or paralegal supervision
- Errands such as delivery of documents to opposing counsel
- Electronic file management, including saving emails and legal documents to our document management system
- Transcription
- Scan incoming mail and disperse to legal assistants or save electronically
- Copy and scanning projects
- Assist with large mailings
- Prepare UPS/FEDEX slips for overnight delivery
- General back-up reception duties, including greeting clients and guests, answering and directing phone calls
- Setting up office supplies
- Wiping down desks or other furniture
- Moving boxes or other equipment from floor to floor
- Working closely with Facilities Manager to assist with a variety of tasks during relocation of offices and floors
- Ability to lift up to 40lbs.
- Other duties as assigned
Competencies:
- Ability to manage multiple projects, activities and tasks simultaneously
- High level of organizational skills
- Strong verbal and written communication skills
- Excellent time management skills
- Critical thinking skills
Education and Experience
A high school diploma (or equivalent) is required. Two years of work experience in an office setting is preferred.
Preferred Computer Skills:
- Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
- Interaction
- Elite 3E
- iManage/Work 10
- Intapp
- Concur
Interested candidates should submit their cover letter and resume to Jody Waterman, Legal Support Services Manager at Recruiting@schwabe.com.
Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Ability to Relocate:
- Portland, OR 97204: Relocate before starting work (Required)
Work Location: In person