Provide administrative support to designated project team(s) by providing organization, tracking and review of contractual and other documents throughout all project phases.
Essential Functions
Contract Administration
- Owner/Prime contract process
- Assists in Contract development and send for approval routing.
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Orders bonds and insurance.
- Tracks contract status.
- Prime contract change order process
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Changes order development and approval routing.
- Notarizes, forwards, and files Owner pay applications.
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Handles owner-paid purchase order processing and meets with finance department to coordinate.
- Reviews and approves transmittal and sales tax information; sends to owner for payment and track receipts, as required by Owner contract.
- Subcontract Packet issuance and review (subcontract and letter, supplier list, blank applications for payment)
- Reviews subcontractor information in Prolog and gathers prequalification forms as needed.
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Enters contact information into Prolog for the project.
- Reviews general conditions for subcontractor insurance requirements.
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Collects and verifies Subguard Forms.
- Tracks and collects insurance renewals.
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Orders and tracks state and local license renewals.
- Purchase Order issuance and reviews.
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Change order issuance and reviews.
- Reviews and updates SubPOLog in Prolog.
- Manages Subcontractors and commitments in GC Pay.
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Aid in project closeout documentation.
Assist Project Manager, as assigned
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Sets up job number in Prolog.
- Sets up drawings and specifications in
- Prepares for scope and transition meetings.
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Emails and/or calls about progress meetings.
- Creates and maintains closeout manuals and tracking log.
General Administration
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Sets up and maintains job files, as required.
- Scans and indexes applicable documents to imaging system.
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Ensures standard operating procedures are followed.
- Assists with any additional assigned duties.
Interpersonal Skills
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Strong time management working with deadlines, and the ability to perform a variety of tasks simultaneously in an accurate and timely manner.
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Skilled in leadership, problem solving, and conflict resolution and can manage difficult situations to a successful conclusion.
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Advanced customer service skills needed to build and maintain relationships with owners, subcontractors, and vendors.
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Goal oriented and can react quickly to challenging circumstances to achieve the desired end result.
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Behavior that supports positive work environment keeping in line with company mission and values.
Preferred skills needed but not limited to the following:
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A.S. degree in construction management or similar.
- Minimum 3 years’ experience in the construction industry with a commercial and/or industrial general contractor.
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Experience in managing a direct hire workforce and subcontractors.
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Proficient with computer software used in the construction industry.