Administrative Assistant
Department:
SOM Wichita Department of Population Health
-
Population Health Staff
Position Title:
Administrative Assistant
Job Family Group:
Professional Staff
Job Description Summary:
Provide administrative and clerical support to chair, faculty, directors and staff, including ordering supplies, processing purchase requisitions and travel forms in Workday, credit card purchases, answering phones and greeting and assisting visitors. Make appointments and room reservations for faculty, staff and department programs classes as needed.
Expected hourly pay is $24.20 - $26.50 an hour.
This position is full-time and will work on campus.
A cover letter and resume are required to be considered for this position.
Job Description:
Key Roles and Responsibilities:
Administrative/Clerical Support - 85%
-
Provide general administrative support to department leadership, faculty and staff.
-
Enter and track business processes in Workday including requisitions, purchase orders, procurement card purchases, spend authorizations, and expense reports.
-
Maintain department PO log and track requisitions to payment.
- Greet and assist visitors and prospective students. Act as backup for other administrative staff.
-
In cooperation with the department directors, coordinate all onboarding and offboarding tasks for faculty and staff.
-
Answer main department phone line, receive and relay messages, and distribute mail.
-
Order general office supplies and maintain inventory.
-
Maintain refrigerator, breakroom supplies, copier, fax and shared printers; order parts and service as needed replace/replenish paper and cartridges as needed.
-
Assist with the department, research and programs document archiving and offsite storage.
-
Assist with procurement of department computers and other technology needs for faculty and staff.
-
Maintain departmental computer and phone inventory.
-
Provide support to department education programs (MPH, MSCR, MD) faculty and staff as needed.
-
Assist with coordinating and completing necessary paperwork for visitors and outside learners working with faculty.
-
Assist faculty with creating and maintaining CV data in FACT.
-
Serve as department liaison between other departments within the School of medicine.
Coordination 15%
-
Coordinate special events, including department events, capstone orientations, guest speakers, graduation activities, grand rounds and seminars - reserve rooms, set up a web conferencing system for online participants, and communicate with speakers.
-
Coordinate department meetings, including sending out appointments, preparing agendas, taking minutes, and distributing documents to participants.
-
Coordinate travel arrangements for departmental staff and faculty.
Required Qualifications
Education:
-
Bachelor's degree. Experience may substitute for education on a year-to-year basis.
-
1 year of administrative support experience.
Skills:
-
Exceptional customer service skills.
Preferred Qualifications
Experience:
-
Administrative experience in an academic or medical setting.
-
General accounting experience.
-
Experience with Outlook calendar management/coordination.
-
Experience using Microsoft Excel, Adobe Acrobat Professional, and PowerPoint.
-
Experience using Workday.
Skills:
-
Analytical thinking
-
Problem-solving skills
Required Documents:
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$24.20 - $35.09
Minimum
$24.20
Midpoint
$29.64
Maximum
$35.09
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Wichita-KS/Administrative-Assistant_JR007265 or go to https://careers.kumc.edu/ and search for position number JR007265.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Equal Employment Opportunity Statement
The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination
jeid-0aee12f3bdebe74992664868635313e5