The Sr. Consultant, Events is responsible for management of conferences and events at Blue Cross Blue Shield Association including but not limited to timelines, finances, stakeholders, contracts, and event technology for internal, external, hybrid, and virtual meetings. The role will collaborate with internal stakeholders in addition to managing the RFP process, negotiating contracts, planning, and executing logistics, facilitating agenda development, and managing budgets.
Serve as the main point of contact to the content business area for assigned programs
Create and maintain the roles & responsibilities, project plan, financials, staffing plan, event specs, and all other aspects for assigned programs
Manage vendor relationships including contract negotiation, preferred rates, and post-event evaluations and close-out. May include hotels and convention and visitor bureaus
Manage day-to-day activities for the assigned programs, including vendor management, professional services, contracts, and communications to the project teams
Utilize Cvent to manage RFP creation, review and awarding of a location
Lead weekly program-specific team meetings with the internal team and the business area teams
Coordinate registration website set-up and review and evaluate relevant technology for current and future needs
Create and manage marketing messages, including website copy, promotional emails, survey copy, and any onsite communications
Speaker management, including acquisition, contracting, presentation review, and day-of management
Onsite logistics management, including main point of contact for onsite activation, overall specs, F&B, A/V, attendee flow, session/break/meal timing, and all other details for assigned programs
Close-out of program, including survey reports, executive summary, scorecards, certificate distribution, and financial review
Collaborate with sponsorship team to integrate sponsorship when appropriate
Create and maintain databases and contact lists related to assigned programs
Serve as main point of contact for internal partners including Legal, Communications, and Corporate Travel on issues related to event planning, execution, and follow-up