JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
SUMMARY
The Property Associate (PA) ensures organizational excellence by fulfilling administrative functions on the property team responsible for one or multiple buildings. In this role, the PA will also provide accounting support, maintaining positive relations between tenants, client, and Jones Lang LaSalle, always providing superior customer service.
ESSENTIAL FUNCTIONS
Participating in processing accounts payable (A/P) by reviewing and coding invoices for payment.
Assisting with accounts receivable (A/R) tasks, such as preparing and distributing bills or statements, sending collection notices, and making manual billing adjustments when necessary.
Tracking administrative expenses to ensure they stay within budget and identifying cost reduction opportunities.
Monitoring email, phones, and work order systems regularly to provide prompt and courteous responses and direct correspondence to the appropriate personnel.
Maintaining general office organization.
Sorting, organizing, and distributing incoming mail, as well as preparing and sending outgoing mail and packages.
Preparing and distributing general correspondence and memos.
Creating and maintaining accurate and organized physical and virtual filing systems.
Updating employee, client, and customer contact databases.
Coordinating conference room reservations.
Receiving building access requests and coordinating access for visitors and vendors.
Ensuring tenant and contractor certificates of insurance are accurate and meet defined standards.
Tracking expiration dates for tenant and contractor certificates of insurance and providing advance notice of upcoming expirations.
Supporting compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.
Participating in the new tenant welcome and orientation program and assisting with move-in/move-out procedures.
Tracking and coordinating access card activation and deactivation as needed.
Assisting the property team in developing and implementing property and employee manuals.
Maintaining regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas.
Gathering W-9 forms from vendors and assisting in new vendor setups as needed.
Supporting engineers with recording and billing monthly utility meter readings, as appropriate.
Assisting with vendor contract creation, execution, and tracking as requested.
Providing general and ad hoc administrative support to the property as needed.
Performing any other duties and tasks assigned.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.