PRIMARY FUNCTION/RESPONSIBILTY
To provide administrative support to the operations staff, visitors, donors, and responsible for overall appearance of professional spaces.
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Welcome on-site visitors, callers, and staff with a positive attitude that is representative of the SJRC Texas/Belong Mission, Vision, and Core Values.
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Answering telephone calls, determine purpose of call, and forward to appropriate staff and youth.
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Receive, sort, open, and distribute incoming mail and process outgoing mail.
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Order, receive, and maintain office supplies. Assists other managers with ordering supplies.
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Maintain and update office forms.
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Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs as needed, and maintains equipment inventories.
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Manage outside vendors in conjunction with corresponding department.
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Responsible for general cleanliness and environmental sanitation of professional shared spaces.
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Responsible for scheduling conference room reservations for meetings and coordinating the room reservation calendars.
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Responsible for preparing rooms for meetings both before and after the meeting occurs.
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Responsible for keeping staff meeting minutes and minutes for clinical staffings.
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Maintains records for grants as needed.
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Maintains database for incoming referrals.
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Maintains database for licensing visits.
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Prepares and monitors expense receipts to submit to accounting.
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Assists Case Care team with client files, scans records as needed into Extended Reach.
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Assists with Youth for Tomorrow audits by scanning and submitting records once approved by the manager.
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Handles sensitive information in a confidential manner.
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Establish and maintain positive and professional relationships with internal and external stakeholders.
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Managing incoming donations at the specific location where assigned.
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Performs other related duties as assigned.
QUALIFICATIONS
Required:
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High School Diploma or G.E.D. Certification.
Preferred:
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Associate degree in accounting, Business Management, or related field.
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1+ years of related experience in Administration or Human Resources field.
Certifications/Licenses/Registrations:
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Valid Texas Driver’s License, good driving record, ability to provide own transportation and proof of current automobile insurance.
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CPR/First Aid Certification.
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Age minimum of 18 or 21 years of age per licensing standards.
PHYSICAL/MENTAL REQUIREMENTS
Physical Demands
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Body mobility to stoop, kneel, bend, reach, walk and walk briskly in order to interact with and monitor children.
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Stamina to work long days and drive long distances.
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Moderate to heavy lifting up to 60 pounds.
Visual and Cognitive Demands
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Must have the ability to communicate both verbally and in writing.
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Must have the ability to give and receive verbal and written instructions (with or without hearing aids).
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Must have fine vision, sustained vision, and peripheral vision (with or without glasses).
Environmental Demands
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Environment requires dexterity to remain calm and adapt to fast paced and emotional environments consisting of children with moderate to severe emotional and psychological needs.
Work Environment
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Home-like settings with varying moderate to high degrees of background noise.
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Light and ventilation are found in a typical home setting.
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Campuses are smoke-free, except on permitted campuses in designated areas.
Possible Hazards
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Possible injury when lifting or moving if employee fails to use proper body mechanics, or if proper techniques are not used.
DESCRIPTION OF ORGANIZATIONAL RELATIONSHIP/REPORTING RELATIONSHIPS
Supervised by: VP of Residential Services
Supervises: N/A