About us
Westsource Corp., LLC is a small commercial real estate brokerage firm that has been in business in Alamogordo for over 40 years. Westsource provides a steady & stable working environment. Two past placements Westsource has facilitated that greatly improving the culture of our town, have been Albertsons Market & Chilis restaurant. Come be a part of the team, working directly to improve Alamogordo's quality of living.
Our work environment includes:
- Office setting
- On-the-job training
- Safe work environment
- Growth opportunities
**Job Title: Executive Secretary**
**Overview:**
We are seeking a highly organized and detail-oriented Executive Secretary to provide administrative support to our executive team. The ideal candidate will be responsible for addressing commercial real estate projects, marketing, managing the office, transcription of documents, accounts payable/receivable and typical office duties. Will require handling various clerical tasks to contribute to the smooth operation of this business.
**Duties:**
- Transcribe contracts
- Handling real estate activities
- Planning and executing real estate marketing programs
- Accounts payable/receivable
- Handling phone systems, including screening calls and taking messages
- Maintaining and organizing files, both physical and digital, ensuring easy retrieval
- Performing clerical duties including typing, transcribing, and data entry
- Ensuring coverage of office hours and performing other duties as assigned
- Uphold professional phone etiquette when communicating with internal and external stakeholders
**Skills:**
- Strong work ethic. Honest and trustworthy.
- Excellent customer service skills
- Commitment to punctuality
- Paralegal or legal assistant experience is beneficial
- Social Media proficient
- Computer skills with proficiency in Word, Excel and Adobe.
- Superb attention to detail
- Flexibility
- Adherence to ethical standard and integrity in handling financial information and maintaining confidentiality of sensitive information
- Proficient in project coordination and multitasking
- Experience as a personal assistant or executive secretary preferred
- Strong calendar management skills with the ability to prioritize tasks effectively
- Excellent verbal and communication skills
- Familiarity with phone systems and etiquette
- Excellent file organization capabilities
- Typing speed and accuracy for efficient data entry tasks
- Clerical skills including transcribing dictations
- Real estate knowledge is beneficial
- Enjoys accountability and taking ownership of responsibilities
This position offers a relaxed work environment where you can showcase your organizational skills and contribute to the success of our executive team. If you have business experience, a keen eye for detail, excellent communication skills, and thrive in a relaxed setting, we invite you to apply for this Executive Secretary role.
Please email your resume (fdavila@tularosa.net) and provide a minimum of 4 references.
Job Type: Full-time
Pay: $24.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Word: 5 years (Required)
- Microsoft Excel: 5 years (Required)
Ability to Commute:
- Alamogordo, NM 88310 (Required)
Ability to Relocate:
- Alamogordo, NM 88310: Relocate before starting work (Required)
Work Location: In person