Summary of Position
The Program Administrator provides direct oversight of grant funded programs ensuring that services, processes, and data tracking comply with accepted standards and grant requirements. Regular review of financial performance is required to ensure grant funding is fully exhausted. Serves as the primary point of contact with funders and completes all reporting elements in a timely manner.
Role and Responsibilities
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Ensure that programs are following grant requirements and funder Provide regular and thorough program monitoring and oversight as directed by the Manager of Grant Administration and leadership of Workforce Advancement.
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Responsible for running services reports from various client tracking systems (i.e. - ECM, GoodTrak, TWIST, ); Analyze collected data to determine trends, variances, and recommendations to ensure grant outcomes are met.
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Prepare technical and financial reports for each grant program that will be presented to the Manager of Grant Administration on a regular basis and monthly to the WFA leadership team.
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Responsible for keeping grants on track and completing key program milestones according to program timeline.
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Assist with program design and implementation strategies for grants GCT is seeking to apply for.
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Serve as the subject matter expert for assigned grants as it relates to compliance and interpretation of performance goals, policies and procedures, grant budget, and financial statements.
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Collaborate with supervisors and staff with coordination of service delivery to ensure performance metrics and budgets are meeting expectations and following all policies and procedures.
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Provide ongoing training of grant specifics and requirements to staff through onboarding and regular staff development trainings.
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Develop MOUs with external partners involved in each grant project (i.e. - local Workforce Boards, industry experts, business partners, and other community-based organizations) as required by funders and ensure partnerships are following all policies, procedures, and grant requirements.
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Attend all monthly webinars, individual trainings, out of town conferences, and technical assistance calls as directed by the grant.
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Serve as the primary point of contact with the funder and maintain regular communication.
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Complete and submit all required grant reports as specified by grantor within specified deadline.
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Responsible for financial monitoring of program to ensure expenses and revenue meet grant timeline and requirements.
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Other duties as assigned.
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Supervisory Responsibility
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This position does not have supervisory responsibilities.
Required Skills
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BA or BS degree in related field.
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Must possess understanding of marginalization and how it impacts those Goodwill serves and employs.
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Exhibit respect for diversity of thought and have experience to advance it in teams/organization.
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Must demonstrate a maturity of practice using the 7 pillars and principals of servant leadership.
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Proficient in Microsoft Office Suite.
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Experience managing and generating outcome reports from various data tracking system.
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Excellent critical thinking, knowledge of community resources, and an ability to work cross functionally with internal departments and other organizations and agencies.
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Ability to read, analyze, and interpret documents such as contracts, technical procedures, and operating and procedure manuals.
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Excellent oral and written communications with an ability to write reports and business Must be able to effectively present information, in person and via telephone, in one-on-one and group situations and respond to questions from persons served, customers, and the general public using tact, courtesy, and cooperativeness.
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Ability to maintain flexible work schedule including evening and weekend work as required for job training.
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Valid Driver’s License, liability insurance, vehicle in good working condition, clean driving record to travel on work related business to meet client and staff location needs.
Physical Requirements
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Prolonged periods of sitting at a desk and working on a computer.
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Must be able to lift to 15 pounds at times.
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While performing the duties of this job, the employee is frequently required to walk; balance; stoop, kneel, crouch, and talk or hear.
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The ability to cope with and tolerate moderate levels of stress is also a necessity. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status. Post offer background check is required to ensure applicant meets all eligibility requirements for the assigned customer/location. Alternative work locations may be offered as appropriate.
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