GENERAL DESCRIPTION
Child Resource Connect is a 33-year-old nonprofit organization with a mission to “help create healthy and nurturing environments for children by supporting their families and educating their caregivers.” A dedicated staff of more than forty provides training to parents and caregivers, home visits for families, and operates a vibrant family support center that serves immigrant families with children 0-4.
This position involves assisting the Director of Finance and Administration, providing administrative support and assisting in the accounting functions of the office. PGCRC firmly believes that qualified administrative staff are as critical to achieving our mission as staff working directly with children and families. PGCRC has a strong and supportive work culture.
QUALIFICATIONS
- Minimum 3+ years of experience
- Experience with financial software like QuickBooks Desktop or equivalent is preferred
- Proficiency in Microsoft Excel, computer and word processing software
- Understanding of basic accounting principles and terminology, including accruals and prepaids, to effectively contribute to the month-end closing process
- Strong problem-solving abilities and a proactive approach to resolving issues
- Excellent written, oral, and interpersonal skills
- Strong attention to detail to ensure accuracy in financial data entry, reconciliation, and reporting during the month-end closing process
- Capability to analyze financial data and identify discrepancies or irregularities during the month-end closing process
- Ability to work collaboratively within the finance team to ensure a smooth and efficient month-end closing process, including assisting team members with tasks as needed
- Ability to work independently and handle concurrent projects and assignments
- Integrity, professionalism, and a commitment to maintaining confidentiality
- Skilled in various office tasks, such as handling telephone calls, organizing, maintaining files, and other administrative duties
RESPONSIBILITIES
Finance Support
- Process accounts payable and accounts receivable transactions, including verifying invoices and coding expenses to ensure timely and accurate processing of financial transactions
- Upload and process incoming invoices in accounts payable software
- Oversee and manage the month-end closing process, ensuring all tasks are completed accurately and on time
- Enter all payroll transactions through month-end
- Accrue and reverse payroll expenses at month-end
- Enter and reconcile all credit card purchases through month-end
- Monitor and track business expenses, categorize transactions, and maintain expense records for budgeting and financial analysis purposes
- Reconcile accounts payable/receivable
- Record and reconcile monthly expenses
- Reconcile bank statements with QuickBooks software to ensure accuracy and identify any discrepancies or errors, maintaining precise financial records for the organization
- Enter all PayPal deposits through month-end
- Reconcile payments made through training software
- Accurately input budgets into QuickBooks for all programs within the organization and maintain budgets in QuickBooks to ensure accuracy
- Utilize Quickbooks for accounts payables, accounts receivable, and cash receipts
- Maintain orderly and up-to-date financial records, ensuring all documentation is properly filed and easily accessible for audits or inquiries
Administrative Support
- Assist the Director of Finance and Administration with onboarding new staff
- Update timesheet allocations and/or any changes as needed in the payroll platform, which includes updating timesheet allocation changes for staff
- Payroll support as needed
- Provide Administrative support to Community Programs–which provide training and coaching to childcare providers
- Assist the Director of Finance in compiling supporting documentation for invoices submitted to funders
- Conduct filing and administrative duties as necessary
- Perform general administrative duties, including, but not limited to, filing, photocopying, taking and distributing meeting minutes, ordering supplies, sorting and distributing correspondence, and maintaining database records
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
Schedule:
Experience:
- finance: 3 years (Required)
Work Location: In person