The Human Resource Assistant will provide administrative support to the HR department. This role involves a variety of tasks such as managing employee records, assisting with payroll and benefits administration, coordinating recruitment activities, and ensuring compliance with HR policies and procedures. The HR Assistant will play a crucial role in ensuring the efficient and smooth functioning of the HR office.
Key Responsibilities
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Post job openings on various job boards and the company website.
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Screen resumes and schedule interviews with candidates.
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Coordinate communication with candidates throughout the recruitment process.
Onboarding:
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Prepare new employee files and onboarding materials.
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Conduct orientation sessions for new hires.
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Ensure all necessary paperwork is completed accurately and timely.
Employee Records Management:
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Maintain and update employee records in HR databases.
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Ensure the confidentiality and security of employee information.
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Update employee information such as changes in job titles, salaries, or benefits.
Payroll and Benefits Administration:
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Assist with the processing of payroll.
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Manage employee benefits enrollment and address related inquiries.
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Help resolve payroll and benefits-related issues.
HR Policies and Compliance:
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Assist in the development and implementation of HR policies and procedures.
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Ensure compliance with labor laws and regulations.
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Support internal and external HR audits.
Employee Relations:
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Assist with employee inquiries and concerns.
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Support HR initiatives to enhance employee engagement and satisfaction.
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Coordinate employee training and development programs.
General Administrative Support:
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Handle routine HR administrative tasks such as filing, data entry, and correspondence.
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Schedule meetings and maintain calendars for HR managers.
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Assist in the preparation of HR reports and presentations.
Required Skills and Qualifications
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Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
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Relevant certifications (e.g., SHRM-CP, PHR) are a plus.
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Proficiency in HR software and systems (e.g., HRIS, ATS).
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Strong computer skills, including MS Office (Word, Excel, PowerPoint).
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Excellent verbal and written communication skills.
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Strong attention to detail and accuracy.
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Ability to manage multiple tasks and prioritize effectively.
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Strong interpersonal skills and the ability to maintain confidentiality.
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Problem-solving and conflict resolution abilities.
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Efficient time management skills.