Job Title: Office Administrator
Location: Elburn, IL
Job Type: Full-Time
Job Overview:
We are seeking a highly organized and efficient Office Administrator to join our team at our headquarters in Elburn, IL. As the first point of contact for Rig Source customers, the Office Administrator plays a key role in ensuring high levels of customer service and support. The ideal candidate will be proactive, detail-oriented and ensure the smooth operation of our office by managing administrative tasks, supporting staff, and providing excellent customer service both internally and externally. The ideal candidate will be capable of handling multiple responsibilities with ease.
Key Responsibilities:
· Greeting visitors and managing front desk activities, including answering and directing all inbound phone calls.
· Coordinate office activities and operations to ensure efficiency and compliance with company policies.
· Run local errands as needed to support office functions and various departments.
· Receive, sort, and distribute mail and packages.
· Manage and maintain the company directory.
· Data entry into Rig Source’s CRM (Customer Relationship Management) software, HubSpot.
· Maintain office supplies inventory by checking stock and placing orders as needed.
· Schedule and coordinate meetings, appointments, and events.
· Provide general administrative support to various departments as needed.
· Assist in organizing company events, meetings, and conferences.
· Ensure the office environment is clean, organized, and welcoming.
Qualifications:
· Minimum three years of proven experience as an office administrator, office assistant, or relevant role.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Strong organizational and time-management skills.
· Excellent written and verbal communication skills.
· Ability to work independently and as part of a team.
· Attention to detail and problem-solving skills.
What We Offer:
· Competitive salary and benefits package.
· Opportunities for professional growth and development.
· A supportive and collaborative work environment.
· The opportunity to be part of a dynamic and growing industry-leading company.
Job Type: Full-time
Pay: $35,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Experience:
- Microsoft Office: 5 years (Required)
- Administrative experience: 5 years (Required)
Ability to Relocate:
- Elburn, IL 60119: Relocate before starting work (Required)
Work Location: In person