Core Responsibilities include:
Faculty Affairs
o Coordinate the logistics for tenure and promotion, mid-tenure review, and faculty leave procedure
o Liaison between faculty administration and SOE for faculty training and support on tenure, promotion, mid-tenure review and faculty leave procedures
o Coordinate logistics for faculty annual review procedures
o Coordinate logistics for part-time, full-time, & graduate assist. onboarding and orientation
o Support logistics for initiatives related to faculty research & grant support
o Coordinate development and implementation of faculty affairs policies and procedures
o Manage Interfolio system, manage Faculty Activity System, and manage faculty files in DocFinity
§ Coordinate with faculty administration and OIE to maintain and update these systems, as needed
§ Provide training and support to faculty on all faculty systems
o Coordinate with AD for Academic Affairs to identify course enrollments for approval and enter part-time faculty in Locus
o Develop and manage system for collecting faculty CVs for accreditation
o Coordinate collection of syllabi for accreditation and ensure compliance with syllabi policy
o Coordinate program/course approval and modification procedures between academic council, Dean’s office and University committees
§ Ensure compliance with policies and procedures
o Coordinate with Registration and Records to complete and update course inventories; tracking program changes, etc.
o Develop and manage system to manage program/course approval and modification files in DocFinity
o Manage faculty and academic affairs communications (e.g., Sakai site; website)
o Other duties as assigned
Business Services
o Process ePAFs, expense reimbursements, and purchase orders
o Coordinate implementation of cohort discounts with financial aid, program coordinators, bursar, registration and records, and business manager
o Manage and process contracts (e.g., part-time faculty contracts)
o Manage business services files in DocFinity (e.g., assistantship award letters, MOUs)
o Coordinate with business manager and AD for Student Academic Affairs to process scholarships
o Supervise student workers
o Manage business services communications (e.g., Sakai site; website)
Deans Office Support
o Planning and management of Commencement tasks (e.g., program book editing, submitting student details, seating chart/PowerPoint slides for students, etc.)
o Managing Associate Dean’s ProCard charges
o Editing and distributing school-wide newsletters and announcements
o Event and faculty project/admin support (e.g., Charlie’s event, scheduling interviews)
o Admit qualifying Non-degree applications
o Web Edit Request oversight
Required Skills
- Exceptional attention to detail
- Strong organizational skills
- Strong communication skills (oral and written)
- Flexible and easily adapts to change
- Ability to collect, organize and report data
- Skilled in using various software programs (e.g., Microsoft suite)
- Excellent project management skills (e.g, designing project plan, coordinate implementation with multiple team members, and produce deliverables on-time)