The ideal candidate will have a minimum of a high school diploma and some general office experience. Experience with filing in a legal environment and knowledge of legal documents a plus. Proficiency with Microsoft Office software, the ability to multi- task and meet deadlines in a fast-paced environment, reliability and flexibility, and excellent verbal and written communication skills are essential to this position. This is a full-time, Monday through Friday position, offering 40 hours of work per week. Preferably 8:00 AM to 5:00 PM with a one-hour lunch break.
Summary:
The front desk receptionist performs routine clerical, secretarial, and administrative work in answering telephones, receiving the public, providing customer assistance, data processing, and record-keeping.
Essential Duties and Responsibilities:
- Answer the central telephone system and direct calls accordingly; notify HR, management and supervisors when employees call in sick or late; serve as a backup receptionist for other office.
- Greet all visitors and make appropriate announcements via intercom system as necessary; accept service and deliveries from vendors.
- Create and maintain the monthly office calendar and phone lists under the supervision and direction of the HR/Office Manager. Distribute completed and approved materials to all employees.
- Clean, stock, and maintain the kitchen on a daily basis.
- Prepare outgoing mail and faxes; sort, scan, name and distribute incoming mail and faxes.
- Maintain the parking validation supplies and issue parking validations as instructed by management.
- Maintain and File legal documents organizing and arranging alphabetical and chronological order.
- Provide administrative assistance to legal secretaries under the supervision and direction of the Lead File Clerk by monitoring individual file/scan/copy bins and complying with tasks as described in a timely manner; copy medical records as directed.
- Maintain conference room calendar; setup and cleanup the conference room for all depositions or meetings.
- Maintain the Firm library by adding inserts and placing labels on outdated or duplicated materials; organize and maintain the shelves and incoming library materials.
- Index pleadings and discovery; create pleadings indexes for assigned files;
- Assist with various projects such as copy jobs, scanning, creating binders, and uploading documents to the document management system;
- Assist with opening, sorting, naming, saving and distributing incoming mail, as well as sorting, posting and delivering outgoing mail to post office;Various clerical duties as assigned, including occasional errands.
- Other duties as assigned.
Required Education/Experience:
- Graduation from high school/GED equivalent or any equivalent combination of education and relevant experience.
- Demonstrated knowledge of general office practices such as typing and filing. Strong communication, organization, and people skills.
Job Type: Full-time
Pay: $18.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
- No weekends
Application Question(s):
- Are you willing to work in the office Monday - Friday 8:00 AM - 5:00 PM?
- Please provide your desired salary.
Work Location: In person