Job Purpose:
The Assistant Director of Finance is responsible for all accounting functions related to assigned hotels and will be the finance department point of communication for the hotels’ General Managers. Overall duties include all aspects of financial accounting, budgeting and forecasting, daily and monthly closings, posting all subsidiary monthly journals, balance sheet reconciliations, leading month end closing process, production of monthly P&L and owners’ packages and manage the company's and properties' financing processes, including modeling and underwriting, deal structuring, debt procurement, debt management, forecasting and performance analysis
Essential Duties and Responsibilities:
- Maintain compliance with Alexa MGMT standards and regulations to ensure safe, consistent and efficient financial processes of a portion of the company’s hotel portfolio.
- Prepare annual budgets and cash forecasts for the company’s hotels and the company.
- Post daily sales journal (income journal) after balancing audit reports to settlements, through interface of property PMS and company accounting software.
- Prepare and post monthly journal entries for banking and subsidiary journals (miscellaneous revenues, house adjustments, gift cards).
- Responsible for all accounting tasks as set forth on daily/monthly task list.
- Prepare and review monthly P&L’s for assigned properties.
- Maintain Capital Balance Records for LPs
- Prepare monthly balance sheet reconciliations with appropriate back up according to auditing standards.
- Prepare monthly cash flow statements, and work with leaders on rolling calendar cash forecasts for assigned properties.
- Audit and reconcile all front desk and food and beverage cashiering.
- Audit, reconcile credit cards; reconcile city ledger accounts on a weekly basis, compared to property monthly aging report.
- Validate tax calculations in the sales journal and ensure that the taxes posted correspond to the revenues generated for each category; research and reconcile exceptions.
- Manage and negotiate debt financing.
- Alert Management of any unusual operation or financial occurrences and/or significant deviations from policies and procedures.
- Maximize productivity, identify problem areas, and assist in finding and implementing solutions.
- Respond to governmental inquiries upon receipt.
- Attend meetings/trainings as required by management.
- Perform other duties as requested by management.
- Maintain high level of office organization by daily filing and routing of all job-related duties..
Education & Experience:
- College degree in accounting, finance or equivalent preferred
- Experience in hotel accounting and finance preferred
- At least three to five years general accounting work experience (i.e., chart of accounts, maintain general ledger accounts, reconciliations, monthly closings) in the hospitality industry.
- Ability to understand and utilize basic computer equipment and applications, to include spreadsheet applications, accounting and analytics software
- Experience with hospitality accounting and business analytics software preferred
Professional Characteristics:
- Work with and understand financial information, data, and complex arithmetic functions.
- Ability to clearly convey information and ideas.
- Ability to assimilate complex information, data, etc., from disparate sources and consider, adjust, or modify to meet the constraints of the need.
- Maintain composure and objectivity under pressure.
- Effectively handle problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
- Work with and understand financial information, data, and complex arithmetic functions.
- Willing to listen, understand, clarify and resolve the concerns or issues raised by co-workers, vendors and hotel staff associates and customers.
- Ability to prioritize job functions to meet established deadlines
- Maintain regular attendance in compliance with Main Street Hospitality standards, as required by scheduling, which will vary according to the needs of the assigned hotels
Job Type: Full-time
Pay: From $85,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Hotel: 1 year (Required)
- Accounting: 1 year (Preferred)
License/Certification:
Ability to Commute:
- Austin, TX 78702 (Preferred)
Work Location: Hybrid remote in Austin, TX 78702