Role Summary
This role will sit in the Philadelphia Office and support the InterPark Market Asset Manager and affiliates in administrative/clerical duties for a Philadelphia based parking operation.
Essential Responsibilities
- Proactively support the assigned manager and team by independently handling all administrative assigned duties, taking direction from and balancing the needs of InterPark staff and affiliates.
- Assist the market during the budgeting process.
- Enter vehicle accident claims in the online system and complete business letters to customers to communicate approval/denial decision.
- Maintain and coordinate calendars, schedule appointments and meetings and arrange travel schedules and itineraries.
- Utilize systems to pay invoices.
- Manage all violations, compliance, and notice processes with the City of Philadelphia.
- Coordinate obtaining Business License Renewals, Permits and submission of Fees with the City of Philadelphia which may include on-site visits to city offices.
- Schedule, plan, and organize all logistical details for in-house and off-site meetings.
- Develop/create PowerPoint presentations, letters, memos, charts, reports, proposals, contracts, agreements, or other types of correspondence and maintain records of all documents as directed by Market Asset Manager.
- Provide general office administrative services including telephone coverage, mail and fax processing and distribution, file set up and maintenance, photocopying and office supplies.
- Manage the iParkit Philly inbox for customer service and general inquiries. Communicate with customers, answer questions to inquiries and/or direct them to the proper resources.
- Manage and schedule inspections with Life Safety Services across the city.
- All other duties as assigned.
Qualifications/Requirements:
- High School Diploma or GED
- 3 years clerical or secretarial/administrative experience
- Drafts and edits letters, reports, and other documents.
- PC literacy – MS Word, Excel, PowerPoint, and Outlook
- Solid work history
Eligibility Requirements:
- Must submit your application for employment through www.interparkholdings.com (internal & external) to be considered for this position.
- Must have unrestricted authorization to work in the United States.
- Must be willing to comply with pre-employment screening, including but not limited to, drug testing, reference verification and background check.
- Must be willing to work out of the downtown Philadelphia, PA office location.
Desired Qualifications:
- Associates Degree
- Proficiency in Microsoft Office Products (Word, Excel, PowerPoint)
- Strong verbal and written communication skills
- Excellent time management skills and takes initiative
- Strong work ethic/punctuality
- Excellent interpersonal skills and team-oriented – works well with a variety of individuals in a Customer Service Environment.
Job Type: Full-time
Pay: $22.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Relocate:
- Philadelphia, PA 19107: Relocate before starting work (Required)
Work Location: In person