JOB RESPONSIBILITIES: Other job-related duties may be assigned, as directed by the Supervisor of Administration and Finance or Port Director.
· Accounts Payable - Set up Suppliers; ensure necessary documents are received, accurate, and updated; validate any changes of payment instructions are not fraudulent; gather internal invoice signatures; require packing slips for parts, and purchase orders according to policy; verify correct rates; investigate any discrepancies and contact Suppliers; classify expenses using Chart of Accounts; record invoices in software; track and meet monthly due dates; communicate to Supplier regarding missing invoices, lost payments, incorrect charges and other issues; retrieve invoices from website when needed; reconcile Supplier accounts to monthly Supplier Statements; determine payment date; cut checks; enter ACH payments into bank site; prepare quarterly schedules to support financial statements.
· Accounts Receivable - Set up customer accounts; ensure necessary documents for new customers are received and stored; verify certificates of insurance limits meet agreements; invoice customers; issue statements; collections; record deposits.
· Fixed Assets – Code appropriately; tag; prepare documents; take pictures; create and update folders.
· Payroll – Calculate payroll checks; set up new deductions, employees, taxes and pay types; prepare quarterly spreadsheets.
· File
EDUCATION AND EXPERIENCE:
1. Associate degree in accounting preferred or the equivalent in experience, specifically related to the position requirements
2. Effective verbal and written communication skills; able to proofread documents, correct spelling and grammar before publishing
3. Highly organized with attention to detail
4. Team player, with a positive attitude
5. Safekeeping of financial instruments
6. Confidentiality of sensitive information
7. Ability to use 10-key, scanner, copier, fax, keyboarding
8. Proficient in Adobe Acrobat and Microsoft Office Suite (especially Excel, Word, and Outlook)
9. Follow policies and procedures
PHYSICAL DEMANDS:
The physical demands described here represent those duties that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, which can occur outside normal working hours, the employee is regularly required to sit, use computer, printer, adding machine, fax machine, copier, and telephone. Employee must be able to read mail, computer screen, files, and paperwork. Employee must be able to communicate with staff and Commissioners over the telephone, in person and in writing. The employee is occasionally required to climb or balance and must move boxes of files. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds. Employee must be able to drive the District’s vehicle daily for errands.
ADDITIONAL REQUIREMENTS:
· Must have a valid Texas Motor Vehicle Operator’s License with acceptable driving record and reliable transportation.
· Must be able to obtain a Transportation Worker Identification Credential (TWIC).
· Must be able to work in a climate-controlled, drug-free office environment.
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Physical setting:
Schedule:
Experience:
- Microsoft Excel: 1 year (Preferred)
License/Certification:
Ability to Commute:
- Orange, TX 77630 (Preferred)
Ability to Relocate:
- Orange, TX 77630: Relocate before starting work (Required)
Work Location: In person