Job Title: Office Administrator
Location: Poway, San Diego
Job Type: Full-Time
Pay Rate: $20.00-$23.00/Hr. Based on Experience
Company: CRS Builders
About Us: CRS Builders is a dynamic and growing general contracting and remodeling company dedicated to providing top-notch services at an affordable budget. We are seeking a highly organized and detail-oriented Office Administrator to join our team and play a pivotal role in ensuring the smooth operation of our office.
Key Responsibilities:
- Cold Calls: Reach out to potential clients via phone, introducing them to our products/services and identifying opportunities for sales.
- Appointment Scheduling: Coordinate and manage appointments for team members, ensuring efficient use of their time and resources.
- Project Manager Support: Assist in the dispatching of project managers to job sites, ensuring they have all necessary information and resources to fulfill their responsibilities.
- Office Maintenance: Oversee the cleanliness and organization of the office space, including ordering office supplies and managing inventory.
- Data Entry: Maintain accurate records of client interactions, appointments, and other relevant data in our CRM system.
- Communication: Serve as a point of contact between clients and the office, addressing inquiries and providing excellent customer service.
- Filing and Documentation: Manage and organize office documents, contracts, and other paperwork to ensure easy retrieval and compliance.
- Administrative Support: Provide general administrative support to various departments as needed, including photocopying, scanning, and managing mail.
- Calendar Management: Assist in managing executives' calendars, ensuring they are aware of upcoming appointments and deadlines.
- Reading Construction Plans: Review and interpret construction plans to assist project managers and clients.
- Construction Take Offs: Perform accurate construction take offs to support project planning and cost estimation.
- Proposals: Prepare proposals for room additions and ADUs, working closely with the project team to ensure accuracy and feasibility.
- City Permits: Manage the process of obtaining and renewing city permits, ensuring compliance with local regulations.
- Miscellaneous Tasks: Undertake various ad-hoc office-related tasks to contribute to the overall efficiency and functionality of the office.
Qualifications:
- High school diploma or equivalent; Associate's/Bachelor's degree preferred.
- Proven experience in office administration or a related field.
- Strong communication and interpersonal skills.
- Proficiency in Google Documents Suite, Outlook, and CRM software.
- Excellent organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Knowledge of construction/remodeling is a plus.
- Experience with reading construction plans and performing construction take offs.
- Experience in preparing proposals for construction projects.
- Knowledge of city permit processes and requirements.
- Positive attitude and a willingness to learn and adapt.
Schedule:
- 8 hour shift
- Expected hours: 40 per week
Education:
- High school or equivalent (Preferred)
Experience:
- Google Docs: 1 year (Preferred)
- Excel: 1 Year (Preferred)
- Administrative experience: 1 year (Preferred)
- Experience in construction-related tasks such as reading plans, performing take offs, and managing permits (Preferred)
Work Location:
At CRS Builders, we believe that a dedicated and efficient Office Administrator is crucial to our success. If you are an organized and proactive individual with a passion for contributing to a thriving workplace, we encourage you to apply and be part of our team!
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Ability to Commute:
- Poway, CA 92064 (Required)
Ability to Relocate:
- Poway, CA 92064: Relocate before starting work (Required)
Work Location: In person