About Us:
Ryze Sign Company is a leading provider of commercial signage solutions, committed to delivering high-quality products and exceptional customer service. Our team is dedicated to creativity, innovation, and excellence in every project we undertake.
Position Overview:
We are seeking a highly organized, proactive, and detail-oriented Office Manager/Executive Assistant to join our dynamic team. This dual-role position is critical to ensuring the smooth operation of our office and providing comprehensive support to our executive team. The ideal candidate will have a strong background in office management and executive support, excellent communication skills, and a passion for driving efficiency and organization.
Key Responsibilities:
Office Management:
- Oversee daily office operations, including managing office supplies, equipment, and facilities.
- Coordinate and schedule meetings, appointments, and travel arrangements.
- Maintain office organization and cleanliness.
- Assist with HR functions such as onboarding new employees, maintaining employee records, and coordinating training sessions.
Executive Assistance:
- Provide administrative support to the executive team, including managing calendars, scheduling meetings, and preparing reports.
- Handle confidential information with discretion and professionalism.
- Assist in the preparation of presentations, correspondence, and other documentation.
- Coordinate and follow up on action items from meetings.
Permitting:
- Manage the permitting process for commercial sign installations, including preparing and submitting permit applications.
- Liaise with local government agencies and regulatory bodies to ensure compliance with regulations.
- Track permit status and ensure timely approvals.
Bookkeeping:
- Handle accounts payable and receivable, including invoicing and payment processing.
- Maintain accurate financial records and perform regular reconciliations.
- Assist with budget preparation and financial reporting.
- Work with external accountants for audits and tax preparation.
Purchasing:
- Manage the procurement of office supplies, materials, and equipment.
- Source and negotiate with suppliers to ensure cost-effective purchasing.
- Maintain inventory levels and track orders to ensure timely delivery.
- Develop and maintain relationships with key suppliers and vendors.
Qualifications:
- Bachelor's degree or equivalent experience in business administration, management, accounting, or a related field.
- Minimum of 3-5 years of experience in office management, executive support, permitting, bookkeeping, and purchasing.
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management and accounting software.
- Ability to work independently and as part of a team in a fast-paced environment.
- Professional demeanor and the ability to handle sensitive information with integrity.
Preferred Qualifications:
- Experience in the signage or related industry.
- Knowledge of project management tools and software.
- Familiarity with QuickBooks or other accounting software.
- Strong problem-solving skills and a proactive approach to improving office processes.
What We Offer:
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Opportunities for professional development and growth.
- A collaborative and supportive work environment.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Excel: 2 years (Preferred)
Ability to Commute:
- Ogden, UT 84401 (Required)
Work Location: In person