Description:
Transactional Legal Secretary
We are seeking a detail-oriented, highly organized legal secretary to join our Fairhope, AL office. The ideal candidate will provide crucial support to 2 attorneys and paralegals by preparing legal documents, assisting with file management, and performing other administrative tasks. Experience in real estate law is preferable but not required; we will train the right candidate. If you are an eager, dependable and motivated individual with a passion for the legal field, we invite you to apply.
Key Responsibilities
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Document Preparation
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Draft and prepare legal documents.
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Proofread and edit legal documents for accuracy and completeness.
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Case Management
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Assist in managing and organizing real estate files.
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Monitor and manage important documents related to each file.
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Communicate with clients to gather information and provide updates.
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Draft correspondence and assist with client intake.
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Administrative Support
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Handle phone calls, emails, and other communications for assigned attorneys.
Requirements:
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
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Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
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Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
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Ability to organize and prioritize numerous tasks and complete them under time constraints.
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Ability to proofread typed material for grammatical, typographical or spelling errors.
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Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
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Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
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Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
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Work occasionally requires more than the established office hours per week to perform the essential duties of the position; may require irregular hours.
TYPICAL PHYSICAL NEEDS:
Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs.
EEO STATEMENT:
Our Firm is an equal opportunity employer, and we look to fill every position with the best qualified person regardless of age, gender, race, religion, disability, national origin, gender identity or sexual orientation. With offices across Alabama and Florida, we recruit from all over the Southeast and beyond to find the right fit for every position.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.