TITLE: Construction Billing/Collections Specialist
We are a premier roofing, waterproofing and sheet metal company located in Orange, California. We not only strive to offer the best range of services for our clients, we also want to create a culture of collaboration that makes coming to work a pleasure. We offer a myriad of premium benefits, including medical, dental, vision, 401K and ESOP participation.
JOB SUMMARY
The Construction Billing/Collections position will assist in the performance of all billing related activities, manage the collection of outstanding invoices, and assist in converting pending change orders to approved. Prior construction industry experience is required.
AREAS OF RESPONSIBILITY
- Billings
- Accounts Receivable
- Converting Pending Change Orders
ESSENTIAL DUTIES & FUNCTIONS PRIMARY FOCUS
- Assist in the planning, coordinating, and scheduling of all monthly billing activities.
- Liaise with estimators, project managers and superintendents to submit billings via the appropriate billing module on a timely basis per general contractor requirements.
- Maintain billing files with notes and changes, as well as follow up with additional information, when required, to mitigate any rejected billings.
- Investigate and reconcile billing discrepancies.
- Ensure timely reporting of billings, as well as monthly billing reports and other spreadsheets (i.e. for basis of WIP) for management.
- Ensure timely billing of retention at job completion and appropriately closing the job in ERP upon confirmation by Operations.
- Establish, implement, and improve new and existing internal controls to promote efficient operations, maintain accurate billings, and good customer service.
- Review contracts and change orders in order to validate accuracy of project set up and billing.
- Assist with converting pending change orders to accepted change orders.
- Manage the accounts receivable aging; work with third party customers to ensure timely collection of receivables.
- Work with superintendents and estimators to provide additional documentation or other items needed to assist in collection efforts.
- Complete special projects assigned by upper management from time to time, on schedule.
- Provide payroll specialist final contract amounts for OCIP contracts/reporting.
- Assist in year-end audit, as needed, and respond to auditors in a timely fashion.
KNOWLEDGE AND SKILLS
- Construction: 3 years experience (Required)
- Billing/Collections: 5 years experience (Required)
- Analytical thinker who wants to know why and has the ability to make decisions with limited information in a dynamic environment.
- Solid training in all areas of billings, as well as collections, with the ability to navigate customer relationships while meeting billing schedules for project managers and superintendents.
- Ability to prioritize, multi-task and deal with fast-paced environment.
- Experience in implementing and maintaining internal controls within billing to ensure compliance with best practices and the Company’s SOP.
- Proficient in Microsoft Office Suite, i.e. Word, Excel, etc. A plus candidate has experience with Explorer PIVOT, ProCore and Textura.
- Excellent organizational, analytical, verbal and written communication skills.
- Display professionalism while setting high standards.
- Ability to inspire, train and develop people.
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- ESOP Participation after threshold of hours met
Experience:
- Construction: 3 years (Required)
- Billing/Collections: 5 years (Required)
Job Type: Full-time
Pay: $32.00 - $36.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Supplemental pay types:
Work Location: In person