JOB SUMMARY: The Payroll Coordinator is responsible for the processing and timely delivery of assigned payrolls. The Payroll Coordinator uses an understanding of Caraday Healthcare’s payroll system to accurately pay employees in compliance with federal and state laws and regulations, such as the Internal Revenue Service (IRS) and Fair Labor Standards Act (FLSA) rules and regulations. The Payroll Coordinator helps to ensure proper tax treatment, accounting, and disposition of withholdings such as taxes, deductions for benefits, charitable contributions, retirement contributions, other savings, etc. The Payroll Coordinator exercises independent judgment and discretion in planning and carrying out the details of work procedures and methods.
ESSENTIAL FUNCTIONS:
- Help to ensure proper payment of wages and salaries by using the in-house payroll system to correctly process salaries and reported hours worked, correctly utilize paid leave and holiday pay, correctly accrue compensatory time, and correctly compute overtime while meeting deadlines
- Generate records of payrolls showing each payee, hours worked for nonexempt employees, wages paid, associated withholdings for retirement, benefits, and other contributions, and taxes withheld, maintain payroll records and accounts, and prepare journal entries related to payroll in a timely manner
- Facilitate employee participation in various voluntary payroll deduction options by processing voluntary deduction forms, which includes verifying employee eligibility and checking the accuracy of completed forms, and by ensuring the authorized deductions are made from employee paychecks and disbursed to the proper agencies and/or companies designated by the employee
- Review Personnel Action Forms to verify correct data entry
- Prepare required and assigned reports by compiling, researching, and analyzing data and performing monthly and annual reconciliations
- Help to ensure the correct tax processing of employee fringe benefits and application of appropriate withholding and reporting procedures
- Coordinate with Human Resources for proper benefit and deduction set-up, verify and process unused vacation and sick leave payouts, and terminate all payroll deductions for retiring and terminating employees
- Calculate adjustments for back pay, adjust deferred pay as required
- Train new approvers on timesheet and leave report approval, assist employees having trouble accessing their timesheets, and contact employees who haven’t submitted their timesheets for processing
- Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds
- Remain competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development seminars, and attending training and/or courses as directed
- Contribute to the overall success of Caraday Healthcare by performing all other duties and responsibilities as assigned, acting as a back-up for other positions as needed, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer service.
- Understand and adhere to the guidelines of “Residents Rights” and assure resident safety
QUALIFICATIONS:
Required
- High school diploma or equivalent (GED) with three years of progressively responsible administrative experience in payroll processing
- Knowledge of payroll and accounting principles, payroll methods, Department of Labor regulations, and federal and state tax regulations
- The ability to work independently and a working knowledge of Word and Excel
- The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds
Preferred
- Associates degree
- Experience producing payrolls for an employer with at least two-hundred and fifty employees
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
Work setting:
- Hybrid work
- Long term care
- Office
Experience:
- Paylocity: 1 year (Preferred)
- Payroll: 2 years (Preferred)
Ability to Relocate:
- San Marcos, TX 78666: Relocate before starting work (Required)
Work Location: Hybrid remote in San Marcos, TX 78666