Job Description: Admin Office Assistant
Job Type: Full Time 40 hours/week, Monday - Friday, 8:00 a.m. to 5:00 p.m.
Location: Lafayette, CA
We are a small environmental consulting firm in Lafayette, CA, specializing in permitting, field projects, and regulatory compliance. We are seeking a reliable, enthusiastic, and cheerful individual to handle a wide array of administrative and technical tasks. The candidate will provide support to both the company executive and the field geologists. Experience in the construction or environmental industry is preferred, but not required.
Examples of Duties & Responsibilities:
A. Reception/Administration
- Answer multi-line phone promptly and professionally
- Process and distribute incoming mail and prepare outgoing mail
- Prepare monthly invoices
- General office filing
- Maintain calendar
- Obtain Certificates of Insurance
B. Technical
- Proofread reports, letters, and contracts
- Data entry for reports
- Prepare, process, and track custody documents
- Prepare maps of sampling locations using Google Earth and Adobe Illustrator
- Miscellaneous projects as assigned by management
Minimum Qualifications:
- Ability to work independently with minimal direction
- Ability to work under deadline pressure is essential
- Must be detail-oriented, organized, creative, and flexible
- Have the ability to effectively communicate with other employees and clients
Technical Qualifications:
- Strong knowledge of Mac, Internet, and word processing applications
- Office and administration experience
- Strong working knowledge of Microsoft Word and Excel, Preview, Adobe Illustrator,
Photoshop, and Acrobat
- Knowledge of insurance compliance
- Familiarity with electronic typewriter a plus
Compensation
- Annual salary range $55,000 – 65,000 (commensurate with experience)
- Two weeks vacation & Five days sick leave per year
- Health & Dental after three-month probationary period
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
Experience:
- Admin Assistant: 1 year (Preferred)
Work Location: In person