Job Title : Administrative Assistant
Location : Chesterbrook PA
6 Months Contract - W2
Job Description
· Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.
· Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment).
· Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy.
· Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.
· Excellent Communications skills required – both written and verbal.
· Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.
· Domestic and International Travel
· Process of heavy expense claims.
· Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality.
· Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.
· Managing logistics for visitors
· Management of incoming and outgoing phone calls
· Maintain current e-mail distribution lists in Outlook
· Modification and distribution of departmental reports.
· Meeting minutes for high-level financial meetings.
· Heavy invoice processing and external client on-boarding coordination.
· Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.
· Prepare reports using Excel.
· Strong knowledge of PowerPoint presentation development and editing for client meetings.
· An Administrative Assistant will make use of several application systems including:
o ivalua – Supplies and IT Procurement.
o My IT / SailPoint – Request management tool for IT application security activities.
o Concur – Travel scheduling and expense reporting.
o Tom Net and Clock Net – Staff attendance and work hours tracking.
o UPS – Express mail labeling and postage.
o Microsoft Outlook
o Microsoft Office Suite with a strong focus on Excel and report management.
o Tableau
Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes
Job Type: Contract
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Are you local or nearby Chesterbrook PA?
- Are you okay with 6 months contract on W2?
Experience:
- Customer service: 3 years (Required)
- Finance/Banking Industry: 1 year (Required)
- Administrative Assistant: 4 years (Required)
Work Location: On the road