Accounting/Office Assistant
(8:00 am to 5:30 pm minus 1 Hour Lunch)
Accounting Responsibilities:
- Assist CFO with Account Receivables and Accounts Payables in QuickBooks (QB): learn to export final estimates from estimating system to QB to create invoices, then correct the descriptions, accounts and amounts when needed to match the estimating system; receive in multiple types of payments enter bills into QB; and export cost of goods sold from the estimating systems to QuickBooks, etc.
- Learn Winzer/Tektrak and LKQ/Keystone websites to obtain pricing data.
- Credit Card receipt organization monthly and reconcile to Online print offs and Credit Card Bills.
Office Responsibilities:
- Answer phone calls, transfer calls, take messages and schedule appointments and make notes in Repair Center for Insurance calls.
- Greet customers when they come in the door.
- Assist Estimators with obtaining the customers initial information when needed.
- Learn processes with the estimating system and assist the estimators with uploading data into the customer files: client/contract documents, photos, mechanical scans, OEM Research, Frame Specs, etc.
- Customers requiring rental vehicles: Inform them that the Derby Enterprise or Wichita Hertz will pick them up from ICS. They can return the rental car to the shop and Enterprise will pick up the vehicle from ICS. We can call or contact Enterprise through ARMS to request a scheduled pick up.
- Schedule a Drop off Day and Time in Outlook Calendar.
- When customers drop off their vehicles: email Tera the Original Estimate for that vehicle and update Repair Center with the DROP OFF DATE.
- Print and assemble White Binder with documents for the technicians: 1. Windshield Tag, 2. QC Process Sheet, 3. Parts List / Work Order, 4. Supplement Info Sheet, 5. 3M & Winzer Sheet, and 6. OEM Research.
- Learn to reconcile insurance paperwork to ICS Collision Center’s Damage Repair Estimate (DRA).
- Assist Owner with projects in word, excel, and any other necessary projects.
- Assist with Updating and creating SOPs of work processes.
- Help with running errands and other deliveries as needed: deposits to the bank, Walmart/Target runs, parts pick-up, pick-up mail etc.
- Creating SOP for processes learned.
- Help with tracking filter changes, and any other items that need to be tracked.
- Enter Data into Mitchell Connect, Repair Center and Car Beat.
- Shuttle driver for customers, run errands to pick up parts, and other miscellaneous items.
- Teamwork with all other team members to complete tasks at hand to improve shops performance and help with creating accurate estimates.
Job Responsibilities to Help the Owners and Shop Manager of ICS:
1. Help to ensure that the existing business scene is always improving.
2. Help free up the owners to do other business functions and communicate with the Owners of what is going on in the business.
3. Informs people in the community of the shop’s services, increases the number of customers that do business with the Shop, and assist the Owner with fleet customers.
Job Requirements:
- All applicants must be 18 years of age.
- 3 Years Recent & relevant work experience.
- Must Have QuickBooks Experience
- Must have Microsoft Word & Excel experience.
- Internally motivated and a self-starter and efficient with one’s time.
- Must have a professional appearance.
- Must be detailed and visually oriented.
- Must have a valid driver’s license.
- Must have proof of eligibility to work within the United States.
- Must be able to pass a criminal background check & drug test.
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Disability insurance
- Employee discount
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
Work Location: In person