Amerivents is a full service hospitality organization that provides staffing services and event management for events of every scale. At the core of Amerivents is our passion to serve people. We strive to deliver superior client and guest experiences that reflect this passion.
The Accounting & Human Resources Administrative Manager is directly responsible for accounting, human resources, and administrative support needs onsite at events in the hospitality industry - specifically sports venues, event venues, restaurants, corporate dining, and catering companies. This individual needs to enjoy being in a fast-paced environment and be able to maintain composure under pressure.
This position requires the individual to be self-motivated, personable, a team player, and driven to support the future of the business in sports and entertainment venues nationwide as well as our NYC market.
Responsibilities
- Manage and run payroll weekly for large number of hourly staff.
- Manage needs of Sports & Entertainment events onsite in accounting, human resources and administrative support (travel required).
- Manage needs of NYC events in our office in accounting, human resources and administrative support.
- Work in ADP on human resources and accounting needs including but not limited to data entry, managing new hire profiles, and reports.
- Create invoice, summaries, track payments, submit payments and P&L reporting.
- Support administrative needs including data entry.
- Maintain a human resource system that meets agency personnel information needs.
- Participate on committees and special projects and seek additional responsibilities.
- Field office calls and other assignments as directed by the supervisor.
- Timely return of communication and needs to client as needed and talent.
- Weekly and sometimes immediate reporting of time sensitive issues.
- Need to be excellent in time management, communication, and organization.
- Creates and maintains a positive working environment with our four customers: clients, temporary employees, co-workers and applicants.
- Assist in interviewing, coaching and counseling of talent as needed.
- Timely return of communication to team members as needed.
- Reporting of client experiences, on site experiences, documenting challenges, staff issues, and booking issues if they arise.
- Need to be excellent in time management, communication, and organization.
- Must be proficient in computer skills, in Excel, Microsoft Word, and Powerpoint.
- Must be proficient in ADP.
- Follows the company direction and shares in the mission and vision of the company.
Competencies
Ethical Conduct.
Strategic Thinking.
Decision Making.
Problem Solving.
Communications Proficiency; verbal and written
Presentation Skills.
Organizational Skills.
Ability to Multitask
Emotional Intelligence/Interpersonal Excellence
Preferred Education and Experience
Proficient 2+ years experience with ADP payroll required
At least 1-2 year experience in accounting bookkeeping
Proficient in Excel required
Experience in Microsoft Word, Power Point
Minimum Bachelor degree preferred
All employees are evaluated without regard to race, religion, gender, national origin, age, marital or veteran status, the presence of a non-job related handicap or any other legally protected status.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
This job operates in a professional office environment as well as at contracted locations.
The employee must occasionally lift or move up to 50 pounds.
Position Type/Expected Hours of Work
This is a full-time position. Office full time employees currently work in the office Monday – Thursday, work from home on Fridays. Days and hours of work may flex based on specific client needs.
Travel to client locations for Sports & Entertainment events is required and primarily based on contracts secured outside of the metropolitan area and visits to event spaces secured and contracted.
You can find the work from home hybrid schedule in the handbook.
This position may also require long hours and weekend work that may be attributed to a number of special events throughout the country. Ability to work a flexible schedule in order to accommodate business levels.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Job Type: Full-time
Pay: $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Physical setting:
Experience:
- ADP Payroll: 2 years (Required)
Work Location: In person