We are seeking a detail-oriented Engineering Administrative Assistant to join our Engineering Team. The ideal candidate will provide crucial support to ensure the smooth running of our office operations. As an Administrative Assistant, you will undertake a variety of administrative tasks, Research, including handling calls, managing files, and assisting in daily Engineering team needs.
Key Responsibilities:
Documentation and Reporting:
- Prepare and maintain technical documents, reports, and presentations related to engineering projects, such as project status reports, meeting minutes, and documentation of design changes.
- Organize and maintain project files and documentation, ensuring easy access and retrieval of information.
Communication and Coordination:
- Facilitate communication between engineering, clients, and external suppliers by managing correspondence, emails, and phone calls.
- Coordinate meetings, appointments, and conference calls for engineering personnel.
Technical Support:
- Aid in compiling data, conducting research, and gathering information necessary for project planning and execution.
Project Support:
- Support project managers and engineers in organizing project documentation, tracking project timelines, and monitoring project progress.
- Assist in preparing project proposals, bids, and procurement documents as required.
Administrative Tasks:
- Perform general administrative duties such as filing, copying, scanning, and creating purchase orders.
- Maintain office supplies inventory and order supplies as needed for the engineering department.
Skills and Qualifications:
- Communication Skills: Excellent verbal and written communication skills to interact effectively with suppliers and customers.
- Organizational Skills: Strong attention to detail and ability to prioritize tasks and manage time effectively.
- Problem-Solving Ability: Capability to identify issues, propose solutions, and assist in troubleshooting administrative and technical challenges.
- Education and Experience: Typically requires a high school diploma or equivalent; additional education or training in administrative support or engineering technology may be preferred. Previous experience in an administrative role, preferably within an engineering or technical environment, is often beneficial.
If you are a proactive individual with excellent organizational skills and a passion for providing administrative support, we encourage you to apply for this position. Join our team and be part of a dynamic work environment that values teamwork and growth opportunities.
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Expected hours: No less than 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
Experience:
- administrative assistant: 1 year (Preferred)
Ability to Commute:
Ability to Relocate:
- Corona, CA: Relocate before starting work (Preferred)
Work Location: In person