Coppersmith is full service Customs Broker, International Freight Forwarder and Logistics Specialist for all phases of international transportation. Coppersmith has been importing and exporting shipments for over 75 years since 1948.
We are looking to hire an Administrative Assistant to join our Grapevine, TX team. This position is responsible for administrative support duties and assisting with day-to-day operational activities. The Administrative Assistant performs routine clerical functions such as drafting corresponding, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.
RESPONSIBILITIES/DUTIES:
- Greet and check in all visitors/log
- Answer incoming calls in a professional manner and direct them to the appropriate staff.
- Responds to correspondence containing routine inquiries.
- Responsible for all batch vendor payments.
- Process, prepare, and submit ACH payments.
- AP/AR and settle accounting discrepancies.
- Open and distribute all mail and courier packages.
- Prepare, sort, and distribute incoming correspondence, faxes, emails, and company-wide correspondence.
- Maintains and updates filing, inventory, mailing, and database systems.
- Provide clerical support to other departments/staff.
- Perform general office duties, such as ordering and restocking supplies, data entry, records management, and bookkeeping.
- Assists in preparing agendas and arrangements for office meetings.
- Reviews files, records, and other documents to obtain information to respond to requests.
- Complete other projects as assigned by Branch Manager.
MINIMUM QUALIFICATIONS:
- High School Diploma or equivalent
- Proficient in Microsoft Office
- Minimum 2 years experience within an administrative and/or clerical role.
- Maintain an exceptional level of professionalism
- Excellent organizational and interpersonal skills
- Knowledge of office management procedures
- Effective mathematical, written, and verbal skills
- Commitment to customer service and a team-oriented work environment.
Competitive Salary & Benefits
Health, Dental, Vision, (FSA) Flex Spending Account, Life Insurance paid for by the company, 401(k) + matching, Profit Sharing, Supplemental Disability, Accident and Life Insurance, EAP, PTO
_Coppersmith is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability, military or veteran status, genetic information, or any other characteristic protected by federal, state or local laws. If you require reasonable accommodation in the application process, please contact HR through this job ad._
Job Type: Full-time
Pay: $17.47 - $21.83 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative/clerical: 2 years (Preferred)
- Customs Brokerage: 1 year (Preferred)
Ability to Commute:
- Grapevine, TX 76051 (Required)
Ability to Relocate:
- Grapevine, TX 76051: Relocate before starting work (Required)
Work Location: In person