Director of Grants & Finance
The Director of Grants and Finance will oversee all grants, local, federal, and private, and provide support to ensure departmental budgets are managed with fidelity. The Director of Grants and Finance is responsible for the financial planning and fiscal implementation of all grant programs, including preparing budgets, researching funding opportunities, supervising fiscal implementation, monitoring expenditures, identifying support agencies, tracking results, and analyzing financial data. The Director of Grants and Finance works directly with the Chief Operating Officer (COO), EdOps, and department budget managers to develop, monitor, and manage budgets. The Director of Grants and Finance will report to the COO, and supervise the Business and Finance Manager, Food Services Manager, and beginning in FY26, the Business Managers. This job description is meant to provide structure to the responsibilities and accountability of this position. Additional responsibilities may be undertaken or assigned as the needs of students and/or the school arise.
This is a 12-month position, which is exempt and therefore not eligible for overtime pay under
the provisions of the Fair Labor Standards Act.
Grant Management - Private, Local, and Federal Grants
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Oversee the entire financial grant reporting portfolio, including private, local, and federal grant portfolios, to ensure compliance with all reporting requirements, regulations, rules, and guidance
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Recommend policies and procedures to support the development of the grant program
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Monitor and Maintain Federal Grant System (EGMS) for annual Competitive and Formula grants administered by OSSE
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Support federal grant process stages, including application, budgeting, budget management, reporting, and compliance
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Stay abreast of all federal and local grant requirements; lead adjustments to Two Rivers’ processes and policies to ensure continual compliance
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Collaborate with the development and operations team to create and maintain systems and processes for applying for, managing, and overseeing reporting for all private and federal grants
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Manage Medicaid reimbursement program in conjunction with the Special Education Co-Op
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Oversee all federal grant audits, including annual uniform audits and ad hoc audits
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Support the Food Services Manager in managing the federally funded National School Lunch Program.
Grant Financial Analysis, Budgeting, and Financial Planning
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Evaluate grants trends, and variances for validity and potential impact and make recommendations to the COO.
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Oversee all financial, project/program, and accounting of grants and sponsorships.
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Review budget and account statements and elevate material variance in grant funding
Internal Accounting Processes and Controls
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Supervise grants accounting activities, including maintaining quality control
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Ensure that all grant transactions and accounting activities are properly documented
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Support monthly financial closing and account reconciliation, including the monthly and quarterly closing of grant funds.
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Oversee grants accounts payable process and ensure spending follows internal controls
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Complete annual Medicaid cost settlement reporting, compliance, and annual audits
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Support execution of required audits, including collecting and reviewing the necessary documentation
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Manage the reimbursement and cash handling processes with staff and family staff association (FSA)
Finance and Budget Management
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Assist the COO and Department Budget Managers in developing, monitoring, and forecasting the annual budgets, including managing budget portfolios.
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Work with the COO and EdOps on monitoring the allocation of expenditures
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Work with the COO to assess, develop, and revise financial management processes that lead to efficient finance department operations and sustainability.
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Perform general finance operations, including but not limited to signing checks, approving invoices, collecting, analyzing, and monitoring data, performing validation tasks, and assisting with audits and flex analysis.
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Assist with curating the finance operational manual and updating all policies and procedures.
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Manage the procurement and contract processes, ensuring adherence with authorizing agency, federal, and state regulations.
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Serve as the financial liaison with the FSA.
Professional Responsibilities
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All full-time employees are expected to work a 40-hour work week. 12-month exempt employees must begin their day no later than 9:00 am and must end their day no later than 6:00 pm unless otherwise approved by the direct supervisor as required by the School’s operational needs. 12-month employees should operate with a standard schedule that is approved by the direct supervisor and ensures teams meet all operational and coverage needs, which includes events such as after-school events and activities.
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Be on time for meetings, duties, and professional development activities.
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Observe proper decorum, including adherence to dress codes and proper courtesies and respect in all dealings with students, parents, guardians, visitors, and fellow employees.
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Attend and participate in school events.
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Check voicemail and email daily and respond promptly to requests from parents, administrators, and colleagues.
Other duties as assigned by the supervisor.
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Qualifications
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A Master’s Degree is highly preferred
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At least 3 years of relevant experience
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Knowledge of accounting, financial reporting, generally accepted accounting principles and practices and risk management, federal regulations, and compliance for grants and contracts, is preferred
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Knowledge of the DC Charter School landscape and working with multiple organization structures are preferred
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Experience in the implementation of operational best practices
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Excellent interpersonal and communication skills, ability to interact with all levels of staff and to explain accounting terms to non-accountants, experience in effectively communicating key data, Experience in grants writing, management, and reporting on government, corporate, and foundation grants to funders and required external reporting
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Technology-savvy with experience selecting and overseeing software and systems implementations; advanced knowledge of accounting and reporting software
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Outstanding analytic, organization, and problem-solving skills for strategic data interpretation versus simple reporting
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Demonstrated ability to effectively manage federal grants and cooperative agreements, including overseeing post-award requirements such as monitoring, managing procurement activities, and preparing for audits.