Accounting Supervisor
Under the direction of the Controller, the Accounting Supervisor supports the Finance department with various responsibilities. This role is primarily responsible for overseeing operations and supervising endowment administration, accounts receivable (AR), accounts payable (AP), and reporting to the President’s office and UMass campuses. The Accounting Supervisor will also perform various daily tasks and assist the Finance office with month-end closing processes, the year-end audit, and other assigned projects.
-
Finance Department Overview
The finance team handles endowment administration functions, including onboarding new endowment funds, processing gifts, allocating monthly investment returns, and disbursing annual spending rate payouts. Additionally, the team supports investment activities managed by the Foundation, including instructing trades and wires to our custodian bank. The finance team is responsible for maintaining the books and records of the Foundation, preparing the annual operating budget, audited financial statements, and federal and state tax returns.
III. Essential Functions
The Accounting Supervisor is responsible for the supervision and day-to-day operation of the following accounting functions:
Endowment Administration
-
Review new endowment accounts established in Stellar, the accounting software.
-
Complete New Account Request forms and send them back to campuses timely.
-
Review accounts that need to be converted from Pre-Endowment to true endowment on a quarterly basis.
Gift Processing
-
Review Chase Bank check/ACH log-in sheet.
-
Facilitate security gift processing.
-
Review campus wires received in BNY Mellon daily and ensure timely posting to GL.
Review A/P and P-Card Processing
-
Review new vendor setup and verify changes in the GL system and bank.
-
Review GL codes, fund accounts, and department codes in Stellar.
-
Review and approve new templates in BNY Mellon NEXEN.
-
Monitor P card approvals and ensure the accuracy of GL posting for each transaction.
Assist in Reporting
-
Generate “blend file” – quarterly agency endowment reports to the President's office.
-
Review campuses' quarterly reports.
-
Review EMKI quarterly reports.
-
Reconcile President’s Office report with UMass Foundation’s records.
Review Matching Gifts
-
Prepare match allocation for upcoming new PHEEIP match from the Commonwealth of Massachusetts.
-
Review awards for PHEEIP, Campus, Nantucket, and UMF Quasi Match after each quarter end.
Pledge Receivable
-
Reconcile pledge payments to campus records.
-
Reconcile Pledge Receivable balances to campus pledge receivable reports and tie out to aging schedule.
-
Prepare annual discount and reserves.
Assist in Month-End Closing Processes
-
Assisting in the monthly financial close process, performing balance sheet accounts reconciliations, preparing financial statements, and ensuring the accuracy and completeness of financial data.
Participate in Year-End Audit
-
Supporting the finance department during the annual audit process by providing necessary documentation and assistance to auditors.
Participate in Annual Tax Filings
-
Gathering financial data, reviewing documentation, and coordinating with external tax advisors to ensure timely tax filings.
Prepare Annual Insurance Renewal Package and Annual Insurance Chargeback Billing to Campus
Assist in Grant Management
Execute Security Trades When Needed
-
Execute security trades for IUAAL and Student Management Funds online.
Other Assigned Projects
-
Undertaking additional projects or tasks as assigned by the Controller or other senior finance staff, which may include process improvements, system implementations, or special analyses.
Supervise Staff
-
Ensure the daily and weekly tasks are performed timely and accurately.
- Other Functions/Responsibilities
- Attends periodic staff meetings and training sessions.
-
Complies with proper paperwork procedures, with prompt polished communications and adherence to departmental and other Foundation policies.
- Bachelor’s degree preferred in Accounting, Finance, or Business Administration.
-
Endowment management experience preferred.
-
Proficiency in Microsoft Office, including Excel and Word.
-
Strong attention to detail and good problem-solving skills.
- Good organizational and stress management skills, ability to create and maintain files, and adhere to Foundation filing standards.
-
A professional, self-directed, purposeful individual who can organize their time and independently prioritize their work.
-
Ability to work as part of a team; must be able to collaborate, share information, and provide back-up for other team members.
-
Excellent written and oral communication skills.
-
Strong interpersonal skills.
-
Experience in higher education and Foundation preferred.
-
3 years in Accounting or Finance field preferred.
- Bachelor’s degree preferred in Accounting, Finance, or Business Administration.
-
Endowment management experience preferred.
-
Proficiency in Microsoft Office, including Excel and Word.
-
Strong attention to detail and good problem-solving skills.
- Good organizational and stress management skills, ability to create and maintain files, and adhere to Foundation filing standards.
-
A professional, self-directed, purposeful individual who can organize their time and independently prioritize their work.
-
Ability to work as part of a team; must be able to collaborate, share information, and provide back-up for other team members.
-
Excellent written and oral communication skills.
-
Strong interpersonal skills.
-
Experience in higher education and Foundation preferred.
-
3 years in Accounting or Finance field preferred.