SUMMARY
Welcome on-site visitors, give information to callers, and otherwise relieve officials of clerical work and minor administrative and business detail by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Greet on-site visitors, determine nature of business, and announce visitor to appropriate personnel.
Answer, route and screen incoming calls on the main switchboard line and all calls forwarded out of the voice mail system.
Answer questions about organization and provide callers with address, directions, and other information.
Receive, sort, and route incoming mail.
Create and print fax cover sheets, memos, correspondence, reports and other documents when necessary.
Maintain fax machines, copiers, assist users, send faxes, and retrieve and route incoming faxes.
Order, receive, and maintain office supplies.
Assist accounting on special projects.
Work on projects utilizing Microsoft Word and Excel for all departments as needed.
Print out Raymond reports from the internet.
Create master calendar schedule for employee switchboard reliefs.