ADMINISTRATIVE SUPPORT
Company details
The mission of A&R's 125 employees is to continually improve to become a model company where everyone is happy and proud of their work.
Our business is to design, manufacture, integrate, commercialize, and maintain precise positioning, control, tracing and engraving machines and instruments at an optimal level of productivity for spectacle lens manufacturers.
Job description
As a part-time Administrative Assistant you will support our administrative office team located in Brookfield,WI in its everyday tasks, which is essentially:
Answering customers and suppliers calls in the office during working hours.
Preparing quotes for our customers (new devices and machines, maintenances, spares parts, services).
Preparing and handling shipment of parts and devices from and to our customers throughout the Northern America Region, but also to Europe (headquarters).
Preparing invoices to our customers.
Entering suppliers’ invoices in the ERP.
Supervising payments collections from our customers.
This position is a part-time offer (20h/week approximately).
Based on your knowledge and capabilities, the role and responsibilities of the candidate is subject to evolution.
Qualifications
Education:
Basic knowledge of accounting, sales, marketing, communication
Technical skills:
Computer skills:
o Microsoft 365 suite (outlook, teams, SharePoint, forms, dynamics, project...)
o Basic office suite (word, excel, ppt, access, …)
o Quickbooks and/or Dynamics 365 is a plus.
Required soft skills:
Autonomy and self-organization.
Being customer’s oriented and willing to find proper set up and solutions for the customers.
Proven communication skills (verbal and written).
Hold a proven team spirit and demonstrate the will to work along with the team.
Willing to be a part of organization continuously evolving and facing new challenges and technology.
Being inclined to take part of internal meetings with different departments to discuss specific topics and
developments.
Willing to learn more and develop new skills through the time.
Values are based on respect and trust of others.
Languages:
English (fluent – both speaking and writing)
Automation & Robotics Optical Machinery Inc
155 S. Executive Drive (Suite 210)
53005 Brookfield, WI
www.ar.be
Contact person :
Barb Nettesheim – HR rep.
b.nettesheim@ar.be
Job Type: Part-time
Pay: $20.00 - $23.00 per hour
Experience:
- Microsoft Excel: 1 year (Required)
- Microsoft Powerpoint: 1 year (Required)
Ability to Commute:
- Brookfield, WI 53005 (Required)
Work Location: In person