Overview
The Property Administrator - for the Commercial Property Management Department will be performing a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
Skills, Knowledge and Personal Characteristics
The Administrative Assistant must excel at both verbal and written communication and be proficient in MS Office and Google Workspace and general administrative activities. Additionally, experience with a property management software, preferably, Yardi Breeze Premier for Commercial Properties.
Candidates should be professional, polite, and attentive. They should always be prepared and responsive, willing to meet each challenge directly. The following attributes are desirable for job success: exceptional communication and organizational skills; detail oriented and accurate especially with numbers; customer service experience; ability to work under pressure; self-motivated and self-directed; ability to assert oneself; exemplary time management skills; ability to work with staff in solving problems and ability to take direction and function as part of a team.
Responsibilities
- Write letters and emails on behalf of other office staff
- Handle sensitive information in a confidential manner
- Coordinate office procedures
- Reply to email, telephone or face to face inquiries
- Develop and update administrative systems to make them more efficient
- Maintain up-to-date employee holiday records
- Coordinate tenant move-ins
- Prepare, memos, faxes, email, maintain files, prepare expense reports and other administrative forms, copying, and arrange for courier service and overnight deliveries
- Coordinate production and ordering of signs, tenant identification, etc.
- Assist in the production of monthly and annual reports
- Assist in preparation of transaction related documents
- Maintain contact and other databases for the company
- Handle multiple projects
- Research and create presentations
- Answer, screen and transfer inbound phone calls
- Receive and direct visitors and clients
- General clerical duties including photocopying, scanning and mailing
- Maintain electronic and hard copy filing system
- Retrieve documents from filing system
- Handle requests for information and data
- Resolve administrative problems and inquiries
- Schedule and coordinate meetings and appointments
- Prepare agendas for meetings and prepare schedules
- Record, compile, transcribe and distribute minutes of meetings
- Open, sort and distribute incoming correspondence
- Maintain office supply inventories
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Contribute to team effort by accomplishing related results as needed
This position offers the opportunity to work in a dynamic property management environment where your skills will be valued and developed. If you are looking for a challenging yet rewarding role in property administration, we encourage you to apply.
Qualifications
- Strong understanding of property management principles
- Proficiency in Yardi software and Microsoft Office suite
- Excellent customer service and communication skills
- Ability to multitask, prioritize, and work efficiently in a fast-paced environment
- Experience in property leasing and maintenance
- Conflict management and negotiation skills
- Previous administrative experience in commercial real estate industry
Job Type: Full-time
Pay: $54,425.00 - $58,257.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
Experience:
- property administrator: 2 years (Required)
Ability to Commute:
- Aurora, IL 60504 (Preferred)
Work Location: In person