Position Summary:
Provides general business and financial operations support to a department or group of professionals under general supervision. Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description.
Position Key Accountabilities:
- Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.
- Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.
- Regularly handles confidential information and sensitive issues.
- Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
- Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget.
- Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
- Maintain departmental equipment and space inventories.
- May train entry level support staff. May lead support staff.
- May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
- Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority.
- Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.
- Other duties as assigned.
Certification/Skills:
Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Working knowledge of University financial systems is preferred.
Minimum Education:
Bachelor’s degree level of higher education in business related field required. Equivalent level of education and/or experience may substitute for education requirement.
Minimum Experience:
One (1) year related work experience required. Prior experience in finance, accounting, business administration or business management required.
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
Residency Requirement:
Employees must permanently reside and work in the State of Texas.