Office Manager
Reports to: Principal(s)
Job Description
Under immediate supervision, performs a variety of clerical duties of a routine and
recurring nature to ensure the day-to-day tasks get completed.
Job Responsibility
The Office Manager’s responsibilities include, but are not limited to
Performs clerical and administrative procedures for daily Charter School
operations;
Interacts pleasantly and professionally with all members of the learning community
and the public;
Maintains a neat and welcoming atmosphere in the office;
Prepares correspondence, forms, and student attendance in an accurate and timely
manner;
Assures that student data, permission slips, and other required paperwork are kept
current for each student as needed;
Prepares and maintains correspondence with students’ parents;
Assures that the office phone is covered;
Has regular, punctual attendance
Assists teachers and administrative staff as needed.
General Office
Ordering and maintaining an inventory of office supplies.
Supporting with substitute teacher vendors and intake of substitute teachers.
Supporting with school key inventory, including accurate record keeping and key
distribution.
Procurement of supplies including school site curriculum
Update Wellness and vacation tracker
Support with the enrollment process
Collecting and verifying enrollment documentation
Collecting and tracking of Immunization Records
Health office support
Support with coordination of field trips
Placing monthly food orders
Prepare withdrawal documentation
Prepare requested documents for guardians, counselors, government officials, etc.
Filing school documents
Finance and Payroll Support
Performing on-site accounts payable function following the Financial
Policy’s processes and procedures.
Support with the hourly employee timesheets, including training new staff with this
Support with the invoices, check request and purchase orders
Distribution of paychecks/stubs.
Student Attendance
Support with and implementing all aspects of the student attendance process,
including collecting and entering student attendance daily into PowerSchool and
monthly reporting to Edtec. As well as working closely with administration
regarding student absences
Maintaining, sorting, and securing all student cumulative files
Update student information into PowerSchool.
Meal Program
Collecting, tracking, and verifying meal applications and Directly Certified families
Misc. Duties
Performs related duties as assigned and deemed necessary by the Principal and/or
Admin team
Follow all guidelines stated in the employee handbook
Qualifications
High School diploma with at least two years of Office Manager experience,
administrative assistant, or equivalent position.
Bachelor’s degree preferred
Speak, comprehend, read, and write fluently in English; Bilingual (Spanish/English)
preferred.
Microsoft Office programs (including Excel) proficiency; standard office machines
and computer software programs proficiency; PowerSchool proficiency;
Familiarity with public school compliance requirements;
Strong problem and critical thinking skills, strong customer service ethic, strong
written and verbal communication skills; strong initiative and work ethic.
Effectively attend to the details of work, and conduct his or her activities with
accuracy and timeliness.
TB Test clearance & Department of Justice fingerprinting clearance – upon hire
Evaluation
The Office Manager will be evaluated annually by the Principal, with input from the School
Registrar and Director Finance. The evaluation will be developed by the Personnel Committee
based on a concept of ideal fulfillment of the roles and functions of the position.
Job Types: Full-time, Contract
Pay: $24.00 - $28.00 per hour
Expected hours: No more than 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Customer service: 2 years (Required)
Language:
Work Location: In person