JOB
Administrative Assistant 3Behavioral Health Administration (BHA) is seeking an Administrative Assistant 3 to join their team in Lakewood, WA. The Administrative Assistant 3 will be the principal assistant to the Program Director for the Steilacoom Competency Restoration Program (SCRP), a Residential Treatment Facility (RTF).This position has delegated responsibility to assign, schedule, coordinate, andensure completion of confidential administrative and operational matters. To be successful in this role, you must have exceptional independent judgment, strong decision making and problem-solving skills, and the ability to multi-task while dealing with complex interactions between BHA and the judicial system and other stakeholders.Pierce County employees are eligible to receive an Orca Card for transportation needs.Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary. Some of what you'll do: Prepare official communications and documents for the SCRP ProgramDirector to include memos, charts, spreadsheets, proposals, work instructions,reports, presentations, taking meeting notes and official correspondenceBe a forward-facing employee to the court and other stakeholders and ensures that communication is of professional standards and representative of DSHS policies, procedures, and expectationsProvide support for the Program Director on a wide range of confidential issues including policy and process change developmentOrganize and schedule meetings with various officials, state agencies, and constituents on behalf of the Program DirectorMaintain and track assignments for the Program Director and other workprojects and deadlines within SCRPEstablish and maintain record and filing system that supports and adheresto retention requirements for recordsPlan, facilitate and track recruitment efforts within the SCRP. Primary pointof-contact regarding recruitment and onboarding processesProvide budget maintenance within delegated authorityProcess vendor invoices for paymentSupervision, support, and back-up for secretary seniorWhat we're looking for: Strong organization and administrative skillsAbility to prioritize work, find information quickly, complete work, and return to critical tasks in the midst of multiple interruptionsAbility to independently manage time and tasksStrong sense of customer service and team orientationAdvanced experience using Word, Excel, PowerPoint, Outlook, PowerPoint, Access, Publisher, Visio, and internet applications including familiarity with SharePointA desire to be a leader and interest in maintaining a culture of belongingWho should apply?High school diploma or GEDANDThree or more years of progressively responsible experience in office, clerical, secretarial, bookkeeping, accounting, or general administrative work Note: Formal education may substitute year-for-year of work experience.Interested? Apply today! Submit your application and upload your resume. To learn more about DSHS, go to www.dshs.wa.gov. Questions? If you have any questions, you are encouraged to contact DSHS recruiter Georgina Pringle by email Georgina.Pringle@dshs.wa.gov or call the main Talent Acquisition line at 360-725-5810 and reference job number 07466. Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s mission that you bring equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.
SUPPLEMENTAL INFORMATION
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384. E-Verify® is a registered trademark of the U.S. Department of Homeland Security" on your website and on printed materials.