Director of Events
Job Summary:
As the Director of Events at A Call to Care Inc. dba Mission of Mercy Pittsburgh, you will play a pivotal role in overseeing and executing many aspects of our signature annual two-day free clinic event held at the David L. Lawrence Convention Center in downtown Pittsburgh. You will be responsible for leading the planning, coordination, and successful implementation of both the signature event and eventually the planning and coordination of potential pilot programs aimed at providing free access to dental, vision, and hearing care for those in need.
Duties:
- Manage volunteer registration, advise on software and provide regular reports to the planning committee and Board.
- Ensure consistent volunteer communication both leading up to the event and assist with post-event distribution of volunteer certificates and CE Credits.
- Lead a team of dedicated volunteers in planning and coordinating all logistical aspects of the event.
- Manage event budgets, timelines, and resources effectively to achieve desired outcomes.
- Collaborate with internal teams and external partners to secure necessary resources and support for events.
- Oversee event marketing and promotion efforts to maximize participation and community engagement. Assist with print and digital marketing, production of marketing materials including flyers, brochures and event signage.
- Negotiate contracts with vendors, suppliers, and service providers to ensure cost-effective event planning. Maintain vendor relationships.
- Monitor and evaluate event performance metrics to identify areas for improvement and implement enhancements.
- Ensure compliance with all relevant regulations and guidelines related to event planning and execution.
- Keep detailed records of invoices and event expenditures, manager volunteer reimbursements, in kind donations and provide administrative support through entering and processing invoices.
- Manage and maintain reporting of both clinical and non-clinical supplies throughout the year.
- Collaborate with the Board, Planning Committee and other key contributors to ensure the implementation of effective and comprehensive event strategy improvements and refinements to ensure the continued success of the events.
Skills:
- Proven experience in project management within the events industry.
- Strong business development skills with the ability to cultivate partnerships and sponsorships and maintain relationships built by others.
- Exceptional leadership capabilities to motivate and guide a diverse team towards achieving common goals.
- Strategic planning expertise to drive impactful event initiatives aligned with organizational objectives.
- Proficiency in operations management to streamline processes and enhance efficiency.
- Demonstrated ability in process improvement specifically to optimize event planning workflows.
- Experience in senior leadership roles within the events or non profit sector.
Join our team at A Call to Care Inc. dba Mission of Mercy Pittsburgh where you can make a meaningful impact by contributing to our mission of providing essential healthcare services to those in need. If you are a dynamic leader with a passion for organizing impactful events that make a difference in the community, we invite you to apply.
A Call to Care Inc. dba Mission of Mercy Pittsburgh is an equal opportunity employer dedicated to promoting diversity and inclusion in the workplace. We offer competitive compensation packages and opportunities for professional growth.
Showcase your talent as a Director of Events by joining us in our commitment to bringing free access to dental, vision, and hearing care services to individuals who need it most. Apply now!
Job Type: Full-time
Pay: $65,000.00 - $80,000.00 per year
Benefits:
Schedule:
- Monday to Friday
- Weekends as needed
Ability to Commute:
- Pittsburgh, PA 15222 (Required)
Ability to Relocate:
- Pittsburgh, PA 15222: Relocate before starting work (Required)
Work Location: Hybrid remote in Pittsburgh, PA 15222