Job description
Office Assistant / Photo Librarian
Organized office assistant with experience needed in-office at 44-year-old livestock publication in West-Central Illinois. As part of our business, we maintain the current and past records of the nation’s sheep industry. We are seeking an organized, detail-oriented individual to learn and maintain our photo filing system. You will ensure our photo library is maintained according to our established system. Training will be provided on the business’s internal filing and documentation procedures. In addition, you will be executing clerical duties in relation to our magazine content and publication.
We are looking for a self-motivated individual who is comfortable working in a fast-paced and dynamic environment. Seasonal nature of content dictates shifting subject matter and deadlines. Candidates for this position must be able to manage multiple projects, objectives and deadlines, and operate with a sense of urgency. To be successful in this position, you should have an eye for detail, the desire to learn, and the ability to receive professional feedback. This is not a remote position. Minimal travelling required, with notification far in advance and expenses paid.
Responsibilities:
- Fully responsible for photo data entry and importing pictures into current filing system
- File correspondence, photos and documents according to established filing system
- Upload photo files to website (prior web experience a plus but not required)
- Complete photo orders, both digitally and printed
- Greet and engage customers in a professional and friendly manner
- Answer phone calls and emails, take and leave messages as needed
- Coordinate scheduled customer correspondence through physical and digital mailings
- Have a general knowledge of basic office equipment
- Complete other data entry projects as needed for the publication
- May perform other duties as assigned
Requirements:
- Excellent working knowledge of Microsoft Office Suite
- Some knowledge of Photoshop a benefit, but not required
- Excellent written and oral communications skills
- Strong attention to detail, quality and follow-through
- Demonstrates flexibility and adaptability to changing priorities and tasks
- Takes initiative and proactively seeks out opportunities to contribute
- Professional demeanor and dedication to deliver top-notch customer service
- Has excellent problem-solving skills and can easily adjust to new challenges
- Agriculture background a plus but not required
- Must be able to lift over 25 lbs.
- High school diploma or equivalent required
- Minimal travelling required, with notification far in advance and expenses paid
Job Type: Part/Full-time, In Person
Pay: $15.00 - $16.50 per hour
Job Types: Full-time, Part-time
Pay: $15.00 - $16.50 per hour
Expected hours: 30 – 40 per week
Benefits:
- Flexible schedule
- Paid time off
Schedule:
Supplemental pay types:
Experience:
- Customer service: 1 year (Preferred)
Ability to Relocate:
- Cuba, IL 61427: Relocate before starting work (Required)
Work Location: In person