Airbus U.S. Space & Defense, Inc offers advanced solutions to meet the most complex U.S. defense, security, space, and intelligence requirements. Celebrating over 50 years in the US, we remain a trusted government partner, leveraging world-class satellite, laser communication, rotor and fixed wing solutions to help our national security, defense and space focused customers meet their missions.
Airbus U.S. looks to employ a commitment driven team, dedicated to enabling our customer's mission success. We are committed to maintaining a diverse and inclusive work environment and a welcoming and engaging staff. With competitive compensation and superior employee benefits, as well as a commitment to fostering individual career growth, Airbus U.S. is the place where top talent wants to work.
Position Summary:
The Order Management Specialist position is responsible for assisting in the development of the Contracts to Cash process in development and review of processes, processes, procedures and/work instructions and ensuring that newly awarded contracts and contract modifications entered into multiple database systems such as SAP and Deltek/Costpoint and are in contractual compliance for the support of Military Line of Business Programs. Additionally, responsible for processing and tracking purchase requisitions actions.
Primary Responsibilities:
1. Contract Set-up (50%)
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Assist in Development of the Contract Set-up Process and its interaction with the financial arm by reviewing/routing for approval the policies and procedures, and work instructions are in place, are accurate and complete.
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Assist in the development /conducting training rollout to all parties from each subset of the business.
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Review and analyze contract type, terms and conditions (T&C) to ensure proper CLIN and ACRN set up for billing and shipping accuracy. Ensure all contracts adhere to FAR Clauses and are TINA compliant, when applicable.
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Resolve contractual data inconsistencies, conduct extensive Interface with Contract Administrators, Program Finance Office, Billers (A/R) and Department Managers to ensure contracts are set up correctly and in a timely manner before releasing them for general use:
- Work Breakdown Structure (WBS) - Coordinate with Program Management, Program Finance
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Budgets
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Financial Planning - Billing Code Set Up
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Cost Collection & Tracking
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Purchasing
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Billing Plans - Coordinate with Contracts, Program Controllers, Accounts Receivable, Billing Department to establish appropriate billing plans that map to the contract requirements.
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Cash - ensure accuracy of input to ensure contract line items are billable.
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Contract Set Up to be approved by Finance/Contract Administrator
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Support ad hoc internal Contracts to Cash audits and DCAA systems review audits, as required
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Maintain Contract Modification Log.
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Maintain Contract Modification Log in Deltek/Cost Point through receipt of Government Contract Modifications, as necessary
2. SAP Subject Matter Expert and Deltek/Costpoint Administrator (20%):
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Support SAP user questions in Contract details as required
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Become familiar with all aspects of the contract(s) to ensure all aspects of Contracts to Cash are entered appropriately.
- Be the focal point for SAP related issues, concerns that may impact the ability to accurately load contractual requirements and financial information.
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Be the focal point for SAP related issues impacting the ability to Bill and invoice into Wide Area Work Flow (WAWF).
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Be the focal point for Deltek/Costpoint related issue, concern that may impact the ability to accurately load contractual requirements and financial information and to ensure ability to Bill and invoice into WAWF.
3. Record Keeping/Reporting/Metrics (20%):
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Maintain accurate documentation in the Contracts to Cash files and SAP & Deltek/Costpoint order entry systems
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Provide Reporting (Business Warehouse, Excel) as required
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Track and maintain monthly metrics as assigned
4. Process Purchase Requisitions (PRs) (10%):
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Initiate Purchase Requisitions to align with prime contract modifications during the review process and track through the PR approval process
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Manage the addition of new lines to existing Purchase Orders or newly established Purchase Orders with correct Costpoint project structure and line item detail upon prime contract executed modifications
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Liaison with stakeholders for timely end-to-end Goods Receipts of PO lines
Qualified Experience / Skills / Training:
Education:
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Preferred: BS/BA Degree in business or related field, or equivalent experience
Experience:
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Minimum 3-5 years of experience working in conjunction with the details of Department of Defense Contracting either in in contracting details either in the Government or Private industry.
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Training in finance, logistics, marketing, and product analysis and helicopter applications a plus, but not required.
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Previous Lakota Logistics experience in areas such as the administration of Contractor Field Teams, Over & Aboves, Debit note creations, SAP and Deltek/Costpoint Subject Matter Expert preferred.
Knowledge, Skills, Demonstrated Capabilities:
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Awareness of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS) desired, but can be learned
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Analytical skills to recognize potential and existing problems/challenges and make timely decisions to assure their resolution.
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Plan, organize, prioritize, coordinate multiple work assignments and meet critical deadlines.
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Excellent interpersonal skills, dynamic and highly team-oriented.
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Work independently, but actively raise concerns, issues to manager when appropriate.
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Perform under pressure and in a fast-paced, dynamic environment.
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Work effectively with customer and representatives from other departments.
Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):
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Candidate will have good communications skills, both written and oral, in order to effectively interact with a wide array of customers.
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Exemplify team-oriented approach, ability to work a variety of tasks in support of the program, express product and process improvement for functional disciplines.
Technical Systems Proficiency:
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Strong SAP Subject Matter Expert, Deltek/Costpoint proficiency, project proficiency desired. Internal and commercial systems proficiency required for the position. Ex: Microsoft Office Suite including WORD, EXCEL PowerPoint, SharePoint, Project Management Systems, and Keycopter (can be learned).
Travel Required:
Citizenship:
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Authorized to work in the US
Decision Making, Complexity:
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Candidate will make recommendations to the Sr. Director, Government contracts regarding Contracts to Cash and related potential process improvements.
Organizational information:
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Will report to the Sr. Director, Government Contracts
Job Dimensions, Contributions to Success:
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Supports Contracts and Finance as the initial Sales Order Entry person in the process of getting paid.
Physical Requirements:
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Onsite: minimum onsite work, largely remote work.
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Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports.
- Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms
- Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
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Equipment Operation: able to operate most office and personal electronic equipment.
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Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs
- Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
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Pushing / Pulling: able to push and pull small office furniture and some equipment and tools
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Sitting: able to sit for long periods of time in meetings, working on computer
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Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving
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Standing: able to stand for discussions in offices or on production floor
- Travel: able to travel independently and at short notice
- Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces
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Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site
Equal Opportunity:
Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status, or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status.
As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.
By submitting your resume or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation, or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to HR@airbusus.com