Overview:
The Benefits, Payroll & Mobility Solutions team exists to attract, retain, and retire top talent by providing a precise, industry leading, and seamless benefits and payroll experience. We offer benefits, payroll and mobility solutions to a diverse and growing set of both domestic and international entities while influencing organizational strategy with a focus on financial discipline, ingenuity and compliance.
The Benefits, Payroll & Mobility Solutions Administrative Coordinator is responsible for supporting the Executive Director of Benefits, Payroll & Mobility Solutions Team and providing administrative and project support to the Benefits, Payroll & Mobility Solutions leadership team.
Our Flexible Future model offers a healthy mix of working in person and virtually, strengthening key elements of the Chick-fil-A culture by fostering collaboration and community. This role requires collaboration and communication on an ongoing basis with internal and external business partners, as well as opportunities to work on projects and provide support to the Benefits, Payroll & Mobility Solutions Team.
Responsibilities:
- Planning and coordinating team meetings
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Providing real-time scheduling support and time management by scheduling meetings, securing appropriate meeting spaces, prioritizing appointments, and resolving calendar conflicts for Executive Director
- Provide calendar support to Leadership Team consisting of three Directors
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Processing expense reports for Executive Director and Leadership Team
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Plan and coordinate travel arrangements for Executive Director and Leadership Team
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Coordinate meetings with logistical preparation, agenda support, meeting facilitation, taking notes and follow-up tasks
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Research, plan and execute events, such as team outings and team culture celebrations
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Create presentations and agendas
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Participate in Leadership Team meetings, bringing business and administrative perspective to topics of conversation
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Greeting and assisting visitors
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Coordinate quarterly and annual meetings for Benefits Administration Committee, Investment Committees, Welfare Benefits Administration Committee with external vendors and consultants
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Lead and support related projects as assigned
Minimum Qualifications:
- Expert level technology skills, including Microsoft Office (must have high-level of proficiency with Outlook, including calendaring)
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Ability to protect integrity of confidential conversations and subjects
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Excellent verbal and written communication
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Self-starter that demonstrates eagerness to learn and assume responsibility
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Strong relational skills and ability to anticipate needs
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High attention to detail
Preferred Qualifications:
Minimum Years of Experience: 2 Travel Requirements: 5% Required Level of Education: Bachelor's degree or equivalent experience Preferred Level of Education: Bachelor's Degree