This position reports to the Director of Governance, Education and Training of the Political & Field Mobilization Hub.
- Temporary political term ending November 30, 2024.
DESCRIPTION OF DUTIES
-
Support governance program for Federated Bodies and Union.
-
Utilize various databases to analyze data, run query-based reports, verification of required documentation, develop spreadsheets, and create reports for the purpose of annual reports, solidarity charters, solidarity fund, and governance program.
-
Produce and maintain correspondence and records for Federated Bodies in relation to governance matters like within rules governing, solidarity charters, solidarity fund, and programs with our affiliate unions and non-affiliated unions.
-
Maintain various listservs, mailing lists, and contact information of Federated Bodies.
-
Develop, coordinate, oversee, and assess systems and operations, including but not limited to record-keeping, internal and external communications, reporting, and other areas as assigned.
-
Manage the National Affiliation Fee Program (NAFP); calculating money to be paid to the SFs from nine NAFP International Unions (IUs) and ensuring the SFs receive their payments in a timely fashion.
-
Support the coordination of workflow including resolution of questions and concerns, adherence to policies and procedures, and the development of communication and reporting systems.
-
Review incoming correspondence and materials; independently prepare responses to inquiries and other correspondence; proofreading, reformatting, and editing of correspondence.
-
Assist the Director and Deputy Director with training AFL-CIO staff and Federated Bodies on various systems in order to ensure governance compliance.
-
Act as liaison with Federated Bodies, AFL-CIO staff, and affiliates.
-
Notify International Unions of State Federation per capita rate changes (per capita rate changes can occur as often as weekly, monthly, or yearly).
-
Assist the Director, Deputy Directors, affiliate officers, and Federated Bodies in responding to inquiries from the general public.
-
Understand and be able to communicate the function of the AFL-CIO to both internal and external audiences.
-
Other duties as assigned.
QUALIFICATION AND SKILLS
-
Ability to proofread and edit documents;
-
Experience in monitoring budgets;
-
Demonstrated ability to prioritize and manage multiple tasks;
-
Demonstrated experience in assisting with the development, coordination, and drafting of systems including the ability to interpret and apply organizational policies and procedures;
-
Experience creating and working with spreadsheets;
-
Positive attitude and excellent interpersonal skills;
-
Professional, courteous, and tactful;
-
Excellent organizational skills and detail-oriented;
-
Demonstrated ability to exercise good political judgment;
-
Ability to manage workflow and work within a team;
-
Demonstrated ability to prioritize and manage multiple tasks;
-
Experience working with staff from multiple programs and projects;
-
Excellent problem-solving skills;
-
Highly motivated and a self-starter;
-
Proficient skills with Access, Word, Excel, Powerpoint, Windows, and Google Suite: Gmail, Docs, Sheets, Slides.
-
Ability to travel and work extended hours when needed.
Required Tests Include:
Spreadsheet (Excel), Intermediate Excel, Database (Access), Clerical, Typing and Judgment
Hours: 9:00 AM – 5:00 PM