As one of the nation’s largest legal staffing providers, Hire Counsel has an immediate opportunity to work with the law department of an online global marketplace for buying and trading securities. Our client is seeking a law department administrator Onsite in their New York City Times Square office. The position supports a team of corporate/commercial lawyers and is a possible temporary to hire opportunity for the right candidate.
Pay: $36/hr.
Duration: 6-months
What you will be doing:
- Calendaring
- Assist with creating meetings, moving meetings, sending invites for events, and other schedule adjustments
- Working with other assistants to find times that work for all senior leaders
- Managing calendar conflicts
- Update Vacation Calendar for Global Corporate Commercial Law Group
- Event/Meeting Planning
- Assist with planning events, group meetings, offsites, etc.
- Working with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule
- Creating calendar invites, managing attendance for the events, organizing catering, setting up the conference rooms with audio and visual
- Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings
- Expenses
- Track and manage all expenses from the corporate credit card
- Create expense reports, managing receipts from leadership travel, submitting reports weekly/monthly (as needed) for non-corporate card charges
- Keep track of all fees related to corporate card
- Special Projects
- Special projects include assisting with document review and edits, applying signatures to documents other teams provide, PowerPoint editing and formatting
- Assist when possible, during urgent technical issues that may arise, including issues with calendars, or accessing applications. This includes also getting in touch with IT
Position Details
- Anticipated start date: ASAP
- Estimated duration: 6 months with potential to go perm for right candidate
- Schedule: Monday-Friday Onsite Daily at their NYC Times Square office
- Location: Onsite NYC
- Executive level administrative work, attention to detail is critical
- Pay rate: $36/hr.
Job Type: Contract
Pay: $36.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Office: 1 year (Preferred)
Ability to Commute:
Ability to Relocate:
- New York, NY: Relocate before starting work (Required)
Work Location: In person