Job Summary:
The Accounts Receivable & Inventory Specialist is responsible for activities and operations in the accounts receivable function for the organization. Processes invoices and sends follow-up inquiries regarding payments for the organization. Negotiates with past due accounts, maintains cash receipts, and refers accounts to collection agencies as necessary. Resolves all payment issues in a timely manner. Maintains and updates accurate financial records.
Duties & Responsibilities:
- Review all customer purchase orders and process Accounts Receivable invoices.
- Process 3-way PO matching invoice, shipping document, and sales checklist.
- Prioritize invoices according to the due date and cash in advance status.
- Pursue collections for all past-due accounts. Carbon Copy SM on all collection emails.
- Match payments to outstanding AR invoices and process cash receipts.
- Process new customer requests and respond to all customer inquiries.
- Reconcile customer statements.
- Research and correct discrepancies.
- Maintain virtual/electronic open AR files, Cash Receipts, and Sales Order reports.
- Maintain files and documentation thoroughly and accurately in the appropriate customer DropBox and backup.
- Ensure all BRK inventory has an SO number and obtain updates on RMA in BRK.
- Assist in month-end closing, developing and improving accounting procedures and controls.
- Answer telephones courteously and respectfully.
- Assist sales staff as needed with vendor inquiries.
- Scan all invoices and documents needed to maintain files.
- Back up the administrative responsibilities as needed.
- Contribute to the general organization and cleanliness of the office.
- Other duties as assigned.
Required Skills & Abilities
- Bachelor’s degree in accounting or finance preferred.
- 2+ years of Accounts Receivable experience.
- Must have a strong work ethic, be well organized, and be a self-starter.
- Possess strong problem-solving skills, documentation skills, research and resolution skills, data analysis, and multi-tasking skills.
- Ability to follow company filing procedures using DropBox and other electronic methods.
- Detail-oriented, professional attitude, and reliable.
- Proficient in Excel and Word, 10-key by touch, Oracle experience a plus. Type 50-60 wpm.
- Possess strong organizational and time management skills.
- Accounting principles knowledge and thorough knowledge of applicable accounts payable/general ledger procedures.
- Strong verbal and written communication and interpersonal skills.
- Ability to work independently and with a team in a fast-paced, high-volume environment with an emphasis on accuracy and timeliness.
Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Job Types: Full-time, Contract
Pay: $27.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- On-site gym
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Monday to Friday
Education:
Experience:
- Accounting: 2 years (Required)
- Microsoft Excel: 3 years (Required)
Ability to Commute:
- Houston, TX 77079 (Required)
Work Location: Hybrid remote in Houston, TX 77079